Job Summary
Duties & Responsibilities
Administrative Support
Answer incoming telephone calls professionally and direct enquiries appropriately.
Perform general office administration and clerical duties.
Organise and maintain both paper-based and electronic filing systems.
Capture data accurately and prepare correspondence, reports and other business documents.
Take minutes and notes during meetings and distribute where required.
Order, monitor and replenish office supplies.
Provide administrative support to team members and departments on various projects and tasks.
Parts and Inventory Administration
Manage and maintain parts inventory and stock levels.
Issue parts to technicians and team members in accordance with Company procedures.
Complete and process store requisitions accurately.
Assist with stock control activities, including receiving, sorting, counting and organizing inventory.
Support the efficient operation of the parts department through accurate record-keeping and inventory management.
Systems and Data Management
Capture and maintain accurate information on Company systems.
Assist with quotations and related administrative functions using SYSPRO (training can be provided, although previous exposure would be advantageous).
Utilise Microsoft Office applications effectively for reporting, communication, and data management.
General Support
Act as an all-round support resource, assisting various departments as operational needs arise.
Maintain a positive, flexible and service-oriented approach to work.
Operate effectively under pressure and manage multiple priorities simultaneously.
Adhere to company policies, procedures and safety requirements.
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