Position: Girl Friday / Personal Assistant / Receptionist

Location: Klippoortjie, Germiston

Salary: R15 000 – R18 000 per month

Our client, based in Klippoortjie, Germiston, is seeking a professional, organised, and proactive Girl Friday / Personal Assistant / Receptionist to provide comprehensive reception, personal assistant, and administrative support to the business. This is a varied role requiring someone who enjoys working in a fast-paced environment, can multitask effectively, and takes pride in ensuring the office operates efficiently while maintaining a welcoming and professional environment for clients and visitors.

• Serve as the first point of contact by welcoming clients, visitors, suppliers, and contractors in a friendly and professional manner.

• Answer, screen, and direct incoming telephone calls and emails professionally.

• Maintain a professional, clean, organised, and welcoming reception and office environment at all times.

• Prepare refreshments for clients and visitors when required.

• Provide comprehensive Personal Assistant support to management, including diary management, scheduling meetings, coordinating appointments, and arranging travel where required.

• Prepare, type, format, and distribute correspondence, reports, presentations, and other business documentation.

• Handle incoming and outgoing mail, courier bookings, and deliveries.

• Prepare customer quotations, process invoices, and assist with general accounts administration.

• Perform general office administration, including filing (electronic and manual), scanning, photocopying, printing, data capturing, and maintaining accurate records.

• Maintain company filing systems and ensure documentation is organised and easily accessible.

• Order and manage office stationery, kitchen supplies, and other office consumables.

• Coordinate office maintenance requirements and liaise with suppliers and service providers.

• Assist with procurement administration and general purchasing duties.

• Support management and various departments with day-to-day administrative tasks.

• Organise meetings, prepare meeting rooms, and ensure all facilities are ready for visitors.

• Keep the office neat, tidy, organised, and presentable at all times.

• Provide general Girl Friday support by assisting across all areas of the business as required to ensure the smooth day-to-day operation of the office.

• Carry out any additional administrative or operational duties reasonably requested by management.

• 3–5 years' experience in a Receptionist, Personal Assistant, Office Administrator, or similar role.

• Fluent in both English and Afrikaans (spoken and written).

• Valid driver's licence and own reliable transport.

• Excellent computer literacy, including Microsoft Office (Word, Excel, Outlook).

• Experience preparing quotations and invoices will be advantageous.

• Strong organisational, planning, and diary management skills.

• Excellent verbal and written communication skills.

• Professional appearance and excellent telephone etiquette.

• Ability to multitask, prioritise work effectively, and work independently.

• High level of discretion and confidentiality.

• Professional, confident, and well-presented.

• Friendly, approachable, and customer-service driven.

• Highly organised with excellent attention to detail.

• Reliable, trustworthy, and dependable.

• Proactive with a hands-on attitude and willingness to assist wherever needed.

• Able to work under pressure and meet deadlines.

• Strong problem-solving skills and the ability to adapt in a dynamic environment.

• Positive attitude with excellent interpersonal skills.

• Salary: R15 000 – R18 000 per month (depending on experience).

• Permanent opportunity with a well-established company based in Klippoortjie, Germiston.

• A varied role combining reception, personal assistant, office administration, and general office support responsibilities.

• Opportunity to become an integral part of a professional and supportive team.