Executive Assistant to CEO

Role Purpose

Why This Role Exists

This role exists to ensure that the CEO’s decisions, priorities, and actions are translated into clear, tracked execution across the business.

You will do this by capturing every request, meeting outcome, and decision, and converting them into structured actions with ownership, deadlines, and follow-through.

This is a role for someone who thrives on structure, clarity, and accountability, and who takes pride in ensuring that nothing is missed, delayed, or left unresolved. Your success will be measured by how effectively you bring control, visibility, and momentum to the CEO’s workflow and the broader business.

What You’ll Own

CEO Action Closure (Core)

• Capture every CEO request and decision into Zoho
  
• Assign owners, priorities, and deadlines
  
• Track tasks to completion and escalate risks early
  
• Maintain a weekly “open loops” dashboard for the CEO
  

Deadline Discipline

• Track all executive report deadlines across the business
  
• Ensure reports are delivered on time and in the correct format
  
• Escalate risks early when delivery is at risk
  

Calendar & Time Protection

• Organise and protect the CEO’s calendar
  
• Batch meetings and reduce reactive scheduling
  
• Ensure scheduling conflicts and errors are near zero
  

Meeting Execution

• Prepare agendas and meeting packs
  
• Capture minutes and action items
  
• Log and track actions in Zoho within 24 hours
  

Communication & Inbox Control

• Triage the CEO’s inbox and capture actions
  
• Draft responses where appropriate
  
• Ensure no requests remain unresolved outside the tracking system
  

What Success Looks Like

• CEO actions captured and tracked the same day
  
• Deadlines across the business consistently met
  
• Meetings converted into clear actions and follow-ups
  
• Minimal overdue tasks or missed commitments
  
• A calm, organised executive workflow with full visibility
  

Non-Negotiables

• Exceptional organisation and attention to detail
  
• Strong written communication skills
  
• Ability to enforce deadlines and follow-ups professionally
  
• High discretion and maturity when handling sensitive information
  
• Strong systems discipline and documentation habits
  

Preferred Experience

• Experience supporting a CEO or senior executive
  
• Experience using Zoho Desk or similar ticket/task systems
  
• Experience running meeting cadences, action trackers, or executive reporting systems
  

Benefits

Earning Potential

Your income should grow when your performance creates value.

We are looking for someone who takes ownership seriously and understands that consistency, structure, and execution drive real business impact.

This is how we do that at Ello:

• Competitive, market-related salary aligned to the level of the role
  
• A role built around ownership, accountability, and operational impact
  
• The opportunity to grow your value as your contribution to the business increases
  

Performance Recognition

Not just activity. Consistency, reliability, and execution that the business can depend on.

At Ello Technology, we value people who bring structure, discipline, and follow-through to critical areas of the business.

This is how we do that at Ello:

• We recognise consistent, high-quality execution
  
• We value reliability, attention to detail, and ownership
  
• We reward people who keep the business running smoothly behind the scenes
  
• We make strong performance visible and appreciated
  

Career Growth

This should feel like a meaningful career move, not just an administrative role.

We are looking for someone who wants to grow into greater responsibility, influence, and operational leadership over time.

This is how we do that at Ello:

• Exposure to high-level decision-making and business operations
  
• Opportunity to grow into broader operational or Chief of Staff-type responsibilities
  
• Increasing ownership as trust and performance are proven
  
• A performance-led environment where strong people can rise
  

Coaching and Development

Good operators want structure. Great operators want to improve continuously.

This role gives you the opportunity to sharpen your organisational, communication, and operational skills through real business exposure.

This is how we do that at Ello:

• Direct exposure to how a CEO operates and makes decisions
  
• Practical, real-time feedback on execution and communication
  
• A structured environment that strengthens systems thinking and discipline
  
• Continuous learning through real responsibility and execution
  

Meaningful Work and Culture

High standards. Strong support. Real impact.

At Ello Technology, this role is not about managing tasks — it is about ensuring the business runs with clarity, structure, and momentum.

This is how we do that at Ello:

• You play a critical role in keeping the CEO and business aligned and effective
  
• You help ensure decisions turn into action and action turns into results
  
• You operate in a driven, ambitious environment where ownership matters
  
• You contribute to a business focused on growth, performance, and accountability