Leasing Administrator

Location: Gauteng, Parktown
Employment Type: Permanent

About the Role

A leading property management and real estate services company is seeking a detail-oriented and proactive Leasing Administrator to support the leasing function across a portfolio of residential, commercial, retail, or mixed-use properties. The successful candidate will provide administrative support throughout the leasing process, ensuring accurate documentation, efficient tenant onboarding, and exceptional customer service.

Ideal Candidate Profile

The ideal candidate will have previous experience within the property sector and possess a strong understanding of leasing administration processes. They will be highly organised, customer-centric, and capable of managing multiple priorities while maintaining exceptional attention to detail and service standards.

Key Responsibilities

• Provide administrative support to the Leasing and Property Management teams.
• Prepare, issue, and manage lease agreements, addendums, renewals, and related documentation.
• Coordinate tenant applications, credit checks, and supporting documentation.
• Ensure all lease documentation is accurately completed, signed, and filed.
• Maintain tenant records and update property management systems.
• Track lease expiries and assist with lease renewal processes.
• Liaise with prospective and existing tenants regarding leasing enquiries and documentation requirements.
• Coordinate tenant onboarding and handover processes.
• Assist with vacancy reporting and leasing activity reports.
• Capture and maintain rental, tenant, and property information on relevant systems.
• Follow up on outstanding documentation and ensure compliance with leasing procedures.
• Assist with marketing and advertising administration for vacant units where required.
• Coordinate communication between tenants, property managers, and leasing agents.
• Ensure compliance with company policies, lease requirements, and applicable legislation.

Minimum Requirements

• Grade 12 (Matric).
• Relevant qualification in Property Studies, Business Administration, Real Estate, or a related field advantageous.
• 2–4 years' administrative experience within a property, real estate, or leasing environment.
• Experience working with lease agreements and tenant administration.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with property management software will be advantageous.

Skills and Competencies

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Customer-focused with excellent relationship-building abilities.
• Ability to manage multiple tasks and meet deadlines.
• Strong record-keeping and document management skills.
• Ability to work independently and within a team environment.
• Professional, proactive, and solutions-driven approach.
• Ability to maintain confidentiality and handle sensitive information.

Key Performance Areas

• Lease administration and document management.
• Tenant onboarding and support.
• Lease renewals and expiry tracking.
• Database and system maintenance.
• Reporting and record management.
• Stakeholder communication and customer service.
• Compliance with leasing procedures and documentation standards.

Please note that only shortlisted candidates will be contacted. Should you not receive a response within 14 days, kindly consider your application unsuccessful.

Your CV will be retained on our database for future opportunities that may match your profile. Candidates are also welcome to submit their CVs directly to info@profilepersonnel.co.za or register on our website at https://www.profilepersonnel.co.za/vacancies/ for consideration for future roles.