Job Purpose

The Finance Clerk supports the finance department by accurately processing financial transactions, maintaining financial records, reconciling accounts, and ensuring compliance with company policies and accounting procedures.

Key Responsibilities

Accounts Payable

• Process supplier invoices accurately and timely.

• Verify invoices against purchase orders and supporting documentation.

• Prepare supplier payment schedules.

• Reconcile supplier statements and resolve discrepancies.

• Maintain vendor records and documentation.

Accounts Receivable

• Generate customer quotes, costings, and invoices.

• Allocate customer payments.

• Follow up on outstanding accounts.

• Reconcile customer accounts and investigate discrepancies.

Cashbook & Banking

• Capture daily banking transactions.

• Perform bank reconciliations.

• Monitor cash receipts and payments.

• Assist with petty cash management.

Financial Administration

• Maintain accurate filing systems for financial records.

• Capture journal entries as required.

• Assist with month-end and year-end processes.

• Prepare reports and schedules for management.

• Support internal and external audits.

Compliance & Controls

• Ensure adherence to company financial policies.

• Maintain confidentiality of financial information.

• Assist in implementing and maintaining internal controls.

• Ensure compliance with statutory and tax requirements where applicable.

Minimum Requirements

Education

• Grade 12 (Matric).

• Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field preferred.

Experience

• 2–3 years' experience in a finance, accounting, or bookkeeping role.

• Experience with accounts payable and receivable functions.

• Experience using accounting software.

Technical Skills

• Proficiency in Microsoft Excel.

• Knowledge of accounting principles and financial procedures.

• Experience with accounting systems such as Sage, Pastel, or similar.

• Strong numerical and reconciliation skills.

Core Competencies

• Attention to detail and accuracy.

• Strong organizational skills.

• Ability to meet deadlines.

• Problem-solving ability.

• Good communication skills.

• Integrity and confidentiality.

• Ability to work independently and as part of a team.

Personal Attributes

• Reliable and dependable.

• Professional and ethical.

• Strong work ethic.

• Customer-service orientation.

Key Performance Indicators (KPIs)

• Accuracy of financial data captured.

• Timeliness of invoice processing.

• Completion of reconciliations within deadlines.

• Reduction in outstanding supplier/customer queries.

• Compliance with company procedures and audit requirements.