Human Capital and Risk Generalist

Department: Human Capital

Location: Windhoek, Namibia

Position Type: Permanent

JOB PURPOSE

The purpose of this role is to ensure successful execution of Human Capital as well as Health, Safety and Risk operational strategies. This includes successfully managing the full function on daily basis, driving an employee centric and health-and-safety conscious environment, and ensuring adherence to all applicable human capital, risk and health-and-safety legal requirements. The successful incumbent will act as the primary liaison between all stakeholders (site employees, management) for all Human Capital, Health-Safety and Risk related responsibilities.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE

• Relevant tertiary qualification in Human Capital Management
• Relevant computer software (Advance Microsoft Word, Excel, Power Point)
• 3–5 years’ experience in a Human Capitals Generalist role (exposure in Health-Safety & Risk Management (advantageous)
• 3 – 5 years’ experience in a manufacturing environment.
• In-depth trade union experience

MINIMUM SKILLS AND ABILITIES REQUIRED

• Strong in HR Information systems
• Meticulous and thorough
• Excellent Communication and Interpersonal skills including patience
• Analytical skills (Information processing)
• Excellent written, verbal and presentation skills
• Strong Negotiation Skills
• Ability to influence teamwork and drive employee centric environment
• Ability to adapt timeously and drive change management
• Ability to build effective relationships with internal customers
• Strong in problem solving, advisory services and decision making
• Sound understanding, interpretation and application of legislation

ROLES AND RESPONSIBILITIES

A. HUMAN CAPITAL FUNCTIONS

Human Capital Governance & Administration

• Ensure successful execution of Human Capital policies and procedures aligned to Namibian law.
• Manage document control for all Human Capital governance documents.
• Coordinate all site Human Capital projects and ensure alignment to the Group Human Capital strategy

Talent Acquisition and Onboarding

• Manage recruitment end-to-end for Namibia in accordance with the applicable labour legislation of 2007.
• Manage and process job requisition forms, appointment requests and movement forms.
• Ensure all job requisitions are approved in line with company approval metrics.
• Ensure successful onboarding of all new employees and roll-out annual Return-to Work inductions
• Timeously load new employees and ensure timely submission of payroll take-on documentation.

Learning and Development

• Coordinate training interventions in line with the training Calander and track training attendance.
• Ensure timely submission of the training needs analysis and metrics
• Liaise with NTA regarding training levy compliance (if required).

Employee Relations & Compliance

• Collaborate with the IR specialist and the Human Capital manager in managing all grievances and disciplinary processes.
• Support Line Management with the consistent application of company policies, disciplinary procedures, and codes of conduct.
• Represent the company at the Office of the Labour Commissioner for reconciliation.
• Identify and Communicate employee relations risks to the Operational manager, HR Manager and IR specialist
• Prepare charge sheets, notices of enquiry, and ensure employees are properly informed of their rights.
• Maintain accurate and confidential records of all disciplinary actions and outcomes.
• Ensure fair, transparent, and procedurally correct handling of all disciplinary matters.
• Coordinate and schedule disciplinary enquiries, ensuring compliance with the Namibian Labour Act, 2007.

Reporting and Data Analytics

• Compile all monthly Human Capital reports and submit them to the Human Capital and Operations managers.
• Analyze data and compile a quarterly continuous improvement report
• Maintain the vacancy matrix
• Ensure all HR reports are accurate and submitted on time.

Employee Termination

• Manage the offboarding process when terminating employees:
  • Conduct Exit interviews
  • System terminations
  • Submission all paperwork to payroll
  • Relieving letters and Certificate of Service preparation

B. RISK, HEALTH & SAFETY FUNCTIONS

Health & Safety Coordination

• Assist with implementation of the company’s OHS programme in line with Namibian OHS Regulations.
• Coordinate safety committee meetings every as per the schedule.
• Appoint and update files for Safety Representatives, First Aiders, and Fire Marshals.
• Ensure that all legally required training has been conducted.
• Conduct monthly SHE and Risk audits and implement corrective actions.
• Maintain all H&S documentation, registers, and policies.
• Arrange annual occupational medicals and hearing tests for employees.
• Conduct incident and accident investigations and determine root causes.
• Manage contractor compliance on site.
• Run fire drills and evacuation simulations at a minimum of twice per year.

Risk Reporting

• Compile reports on:
  • DIFR
  • H&S risk findings
  • Audit results
  • Monthly risk reports
  • General safety status
• Ensure reports are accurate and submitted timeously.

Compliance & Legal Requirements

• Ensure compliance with Namibian OHS Regulations and the Employees’ Compensation Act.
• Identify hazards, assess risks, and implement preventative and corrective measures.
• Maintain H&S reporting accuracy and compliance within required timeframes.

Safety Culture

• Drive safety culture through toolbox talks, safety updates, walk-arounds, and safety campaigns.
• Ensure consistent communication on safety initiatives.

Security Liaison

• Update security personnel on safety procedures: searching, intoxication protocols, pass-out procedures, emergency contacts.
• Ensure security understands reporting procedures for incidents.

General

• Assist with general improvement projects as assigned by management.
• Ensure that all data is updated on XGRC and that management has input on the dashboards.