Admin & Accounts Clerk (Bookkeeper) – Retail / Forecourt Operations

Location: Wartburg, KwaZulu-Natal

Position Type: Permanent

Sector: Finance, Accounting & Retail Operations

About the Role

A well-established fuel retail and forecourt operation based in Wartburg is seeking a meticulous, detail-oriented Admin & Accounts Clerk with strong bookkeeping experience.

Reporting directly to Management, you will be responsible for daily forecourt and retail reconciliations, accounts payable and receivable, petty cash, and general office administration. The ideal candidate thrives in a fast-paced environment and possesses high numerical accuracy with strong financial controls.

Key Responsibilities

• Forecourt & Store Reconciliations: Audit daily shift sheets, perform pump meter and fuel drop analyses, and balance daily retail turnover against banking and card machine reports.

• Accounts Payable (Creditors): Process supplier invoices, verify delivery notes against wet and dry stock receipts, perform monthly supplier reconciliations, and prepare payment batches.

• Accounts Receivable (Debtors): Issue monthly customer account statements, maintain strict credit control, follow up on outstanding balances, and resolve billing queries promptly.

• Bank & Cash Control: Conduct monthly bank reconciliations, manage petty cash claims, and maintain complete, audit-ready voucher systems.

• Stock & Variance Tracking: Assist management with wet stock (fuel dipping vs. sales) reconciliations and track dry stock variances within the retail store.

Minimum Requirements & Qualifications

• Education: Matric (Grade 12) with Accounting or Mathematics (a formal Bookkeeping certificate or diploma is highly advantageous).

• Experience: 3 to 5 years of hands-on experience in a Bookkeeper, Creditors/Debtors, or Accounts Clerk role.

• Industry Experience: Previous experience in a service station, fuel forecourt, or retail environment is strongly preferred.

• Software Proficiency: Hands-on experience with accounting packages (e.g., Pastel, QuickBooks, or Xero) and intermediate-to-advanced MS Excel skills.

• Transport: Must possess a valid driver’s license and reliable personal transport to commute to Wartburg.

Key Competencies

• High numerical accuracy and exceptional attention to detail.

• Uncompromising integrity, honesty, and confidentiality.

• Strong organizational skills with strict adherence to reporting deadlines.

• Proactive communication skills for engaging professionally with clients, suppliers, and management.