Position: Travel & Admin Assistant

Location: Cape Town, South Africa
Type: Full-time | On-site
Department: Office Management

Are you an organised, detail?driven professional with experience coordinating travel and supporting busy office operations? We’re looking for a proactive Travel & Admin Assistant to join our Cape Town team and ensure seamless travel arrangements, smooth administration, and exceptional internal service delivery.

About the Role

The primary purpose of this role is to coordinate local travel across the organisation including booking accommodation and rental vehicles, supporting visa applications, and providing dining or logistics recommendations.
You will also support the Office Management Team with a variety of administrative and operational tasks to keep the office running efficiently.

Key Responsibilities
Travel Coordination

Book accommodation and rental vehicles for employees
Assist with visa application processes
Manage accommodation bookings and maintain accurate travel records
Assist the Travel Coordinator with travel emergencies, last?minute changes, cancellations, and re-bookings

Administration & Operational Support

Process travel and administration-related invoices
Maintain travel lists and update internal spreadsheets
Assist with PPE requests, monitor stock, and manage replenishment
Arrange staff medical bookings and maintain related records
Serve as a backup for front desk reception, welcoming clients, candidates, and stakeholders
Provide general administrative support to the Office Management Team

Minimum Educational Qualifications

High School Diploma (Matric) is required
Further education or certification in Travel & Tourism is advantageous

Minimum Experience & Skills

2–3 years experience in a travel coordination, office administration, or similar role
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint – intermediate to advanced)
Strong administrative capability with excellent organisational skills
Experience using Sage is an advantage
Exceptional attention to detail
Ability to work under pressure and meet tight deadlines
Strong understanding of office operations and workflows
Proven track record in planning and managing itineraries for diverse employee profiles
Strong risk management and decision-making abilities
Above?average written and verbal communication skills
Experience handling complex travel arrangements, including group bookings, corporate travel, and international destinations
Comfortable dealing with stakeholders at all levels with professionalism and discretion
Knowledge of industry laws, regulations, and ethics relating to the travel industry