Job Purpose:

The Junior Accounts / Purchasing Clerk is responsible for supporting the Finance Department through the accurate processing of financial transactions, procurement administration, project costing, forecasting, and reporting. The role ensures the efficient management of purchasing activities, supplier records, customer invoicing, and financial administration while providing meaningful financial analysis to support business operations and decision-making.

Minimum Requirements:

• Grade 12 (Matric) – Essential
• Finance, Accounting, Bookkeeping, or related qualification – Preferred
• Minimum of 2 years' experience in an account, finance, or purchasing environment
• Experience working with accounting software such as Sage Pastel, Odoo, or similar ERP/accounting systems
• Experience with procurement, invoicing, and supplier management

Responsibilities:

Purchasing & Procurement

• Initiate and process internal purchase requests.
• Raise Purchase Orders (POs) for supplier purchases and creditor payments.
• Liaise with suppliers regarding orders, deliveries, and procurement-related matters.
• Resolve purchase order queries with customers, suppliers, and operational teams.
• Maintain accurate supplier records and update supplier master files on Odoo/Sage Pastel.

Accounts Administration

• Capture and reconcile cashbook transactions accurately and timeously.
• Process supplier invoices and support creditor payment administration.
• Assist with account reconciliations and general bookkeeping functions.
• Maintain accurate financial records and supporting documentation.

VAT & Financial Compliance

• Update VAT reconciliations and supporting schedules.
• Assist with maintaining compliance with company financial policies and procedures.
• Support the Finance Department during audits and financial reviews

Costing & Financial Analysis

• Prepare and maintain costing sheets for training projects and client engagements.
• Review and analyse training costs to ensure profitability and cost control.
• Assist in preparing financial forecasts for new projects and initiatives.
• Provide reports, reviews, and financial analysis to support management decision-making.
• Monitor project expenditure against budgets and forecasts.

Customer Administration

• Prepare and issue customer quotations on Sage Pastel/Odoo.
• Generate and distribute customer invoices accurately and within agreed timelines.
• Follow up on customer-related financial queries where required.

Reporting

• Compile and submit financial and operational reports as requested by management.
• Provide analysis and recommendations based on project costing reviews and financial performance.
• Assist in preparing monthly financial reports and forecasting information.

General Administration

• Perform general office administration and filing duties.
• Maintain accurate electronic and hard-copy records.
• Support the Finance Department with ad hoc administrative and financial tasks.

Please send your CV to: phindile.g@tmskpi.com