Job Summary
Finance Duties:
· Oversee daily administrative and operational activities to ensure the practice runs efficiently
· Manage and process all financial functions including budgets, salaries, creditor payments, and cash flow
· Ensure locums are paid accurately and on time each month
· Prepare annual and monthly budgets, and support year-end audit processes
· Handle statutory requirements including VAT, PAYE, and Workmen’s Compensation submissions
· Maintain accurate financial records, including stock control in preparation for audits
· Manage online banking, expense tracking, and monthly cost allocations (including branch-specific expenses)
· Review billing processes and perform checks to ensure accuracy and timely correction of errors
· Attend management and director meetings, ensuring follow-up and implementation of action points
· Update medical aid tariffs annually and ensure system alignment
HR and Staff Management:
· Oversee general HR administration, including contracts, staff queries, and employee records
· Manage leave processes and assist with staff scheduling where required
· Support recruitment activities and onboarding of new employees
· Address staff concerns, facilitate disciplinary processes, and promote a positive working environment
· Monitor team performance and assist with resolving conflict or operational challenges
Operations and Coordination:
· Manage procurement of medical equipment, office furniture, and other operational requirements
· Handle patient queries and complaints in a professional manner
· Capture and maintain stock records within the system
· Coordinate specialised medical administration where required (e.g. medical assessments)
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