Fleet Manager

Location: Johannesburg, Gauteng

Position Summary

The Fleet Manager will take ownership of the day-to-day management of the company's vehicle fleet, ensuring all vehicles are maintained to a high standard, legally compliant, and operating efficiently. This role requires an individual with strong fleet administration experience coupled with practical mechanical knowledge and the ability to identify vehicle issues before they become major problems.

Minimum Requirements

• Matric (Grade 12).

• Relevant tertiary qualification in Fleet Management, Transport Management, Logistics, Mechanical Studies, or a related field.

• Minimum 3 to 5 years' fleet management experience.

• Previous experience managing a fleet of passenger and commercial vehicles.

• Car rental, fleet hire, vehicle leasing, or similar fleet management background highly advantageous.

• Advanced Microsoft Excel skills with experience compiling fleet reports.

• Valid South African driver's licence.

• Clear criminal and credit record.

• Must reside in or around Johannesburg.

Key Responsibilities

Fleet Operations

• Manage a fleet of approximately 70 vehicles, including commercial vehicles and a 5-ton truck.

• Conduct regular vehicle inspections to assess bodywork condition, cleanliness, roadworthiness, and overall vehicle status.

• Monitor vehicle usage, availability, and allocation.

• Coordinate servicing, repairs, maintenance, and breakdown assistance.

• Attend vehicle breakdowns or accident scenes when operational support is required.

Compliance & Administration

• Manage vehicle licensing and renewals.

• Ensure all vehicles have valid insurance coverage and documentation.

• Maintain accurate fleet records and service histories.

• Ensure compliance with company policies and road traffic regulations.

Reporting & Cost Control

• Prepare and analyse mileage reports.

• Monitor fuel consumption trends and investigate irregularities.

• Produce monthly fleet performance and cost reports using Excel.

• Identify opportunities to improve fleet efficiency and reduce operating costs.

Vehicle Maintenance Oversight

• Perform routine visual and practical inspections of vehicles.

• Identify mechanical concerns before they escalate into major repairs.

• Liaise with service providers, panel beaters, dealerships, and repair workshops.

• Ensure repairs are completed to acceptable quality standards.

Skills & Competencies

• Strong fleet management and vehicle administration experience.

• Solid mechanical aptitude and practical understanding of vehicle systems.

• Ability to recognise potential faults through vehicle inspections and operation.

• Strong attention to detail.

• Excellent problem-solving ability.

• Sound organisational and planning skills.

• Good verbal and written communication skills.

• Ability to work independently and respond effectively in emergency situations.

• Strong analytical skills and proficiency in Excel reporting.

Advantageous Experience

• Experience within a car rental environment.

• Exposure to commercial vehicle fleet management.

• Experience dealing with insurance claims, accident management, and vehicle recovery processes.

• Knowledge of maintenance scheduling systems and fleet management software.

Key Performance Indicators (KPIs)

• Fleet availability and utilisation rates.

• Maintenance compliance.

• Fuel consumption management.

• Licensing and insurance compliance.

• Vehicle downtime reduction.

• Fleet operating cost management.

• Accuracy and timeliness of reporting.

To apply, candidates should submit an updated CV detailing their fleet management experience, vehicle maintenance knowledge, and reporting capabilities.