Responsibilities:

Vessel and Cargo Documentation

• Capture and verify vessel information to ensure accuracy before submission.

• Build vessels and coordinate Pomona loadouts in line with operational requirements.

• Print and match Mates receipts against cargo records to confirm accuracy.

• Balance Mates against releases and identify and escalate any discrepancies.

• Check Shipping Instructions (SIs) for completeness and accuracy, and escalate issues where required.

• Print Q67 documentation and match against relevant specifications.

• Perform intake functions, including receipt and filing of incoming documentation.

• Assist with loadouts and working out weights as required.

Export and Trade Documentation

• Prepare and send packing lists and invoices to relevant parties.

• Send Purchase Orders (POs) where these have not been transmitted, and follow up to confirm receipt.

• Respond to Sensitec alerts promptly and action as required.

• Prepare and process client documentation in accordance with required standards and timelines.

• Maintain accurate records and filing of all documentation processed.

Weekend and After-Hours Responsibilities

• Work Saturdays during season as required to support the logistics team.

• Open files on weekends and print Q67 documentation for any SIs that are outstanding.

• Ensure all outstanding items are actioned on arrival to prevent delays to commercial operations.

Data Accuracy and Administrative Support

• Receive stock information from the Commercial team and accurately capture vessel and cargo data into the relevant systems.

• Perform administrative checks to verify that all data is complete, accurate and consistent.

• Support the broader logistics team with general operational and administrative tasks as required.

• Maintain a high standard of accuracy and attention to detail across all documentation and data entry.

Technical Competencies

• Computer literate with confident Microsoft Outlook proficiency

• Accurate and efficient data entry and documentation processing

• Basic understanding of export and shipping documentation

• Ability to work with logistics and cargo management systems

• Document filing and records management

Requirements:

• Matric Certificate (National Senior Certificate)

• Relevant post-matric qualification in Logistics, Supply Chain, Business Administration or a related field is advantageous but not essential.

• 0 to 2 years of experience in a logistics, administrative or data-processing environment advantageous.

• Exposure to export, freight or agricultural trade documentation is advantageous but not required.

• Demonstrated ability to handle a high volume of data entry with accuracy.

• Basic understanding of logistics and supply chain processes advantageous but not essential.

• Familiarity with export documentation and shipping processes is beneficial.

• Knowledge of agricultural export or fresh produce trade is an advantage.

• Strong written and verbal communication skills in English; Afrikaans proficiency is advantageous.

• Reliable, punctual and committed to attending work on Saturdays during export season

• Ability to work under pressure and maintain accuracy during high-volume periods.

• A positive, team-oriented approach and willingness to assist across the department as needed.