VACANCY: TRAINING ADMINISTRATOR

BACKGROUND

Sub-Sahara Africa College of Technology is a registered private education and training provider dedicated to delivering quality occupational learning and skills development programmes. We partner with various Sector Education and Training Authorities (SETAs), including the Energy and Water SETA (EWSETA) and merSETA, to implement government-funded training initiatives such as Recognition of Prior Learning (RPL), Learnerships, and skills programmes.

We are seeking a highly organised and detail-orientated Training Administrator to join our team and provide essential administrative support for our growing portfolio of SETA-funded projects.

PURPOSE OF THE POSITION

The Training Administrator will be responsible for the end-to-end administration of skills development programmes. The primary purpose of this role is to ensure full compliance with SETA funding requirements, manage learner registration and documentation, support the grant payment claim process, and maintain accurate project records. The successful candidate will play a critical role in ensuring that project milestones are met and that funding is not compromised due to administrative non-compliance.

KEY RESPONSIBILITIES

1. Learner Registration and Documentation

• Compile, verify, and manage learner registration packs in accordance with SETA requirements (certified ID copies, signed learner agreements, qualifications, employment confirmation, etc.).
  

• Ensure all documentation is accurate, complete, and legible prior to upload onto SETA learner management systems (e.g., NSDMS).
  

• Liaise with learners and employers to obtain outstanding documentation and resolve queries timeously.
  

• Ensure all learner registrations are concluded by critical deadlines (e.g., 28 February 2026).
  

2. Project Administration and Compliance

• Maintain a secure and organised filing system for all learner records, both electronic and hard copy, ensuring retention for the prescribed period (minimum five years post-project).
  

• Track learner progress against project milestones (e.g., 50% completion) to facilitate site visit preparations and progress reporting.
  

• Assist in preparing documentation for SETA monitoring visits, moderation reports, and project status reports as required.
  

• Support the Training Manager in developing and updating Project Implementation Plans.
  

3. Branding and Marketing Compliance

• Ensure all training materials, manuals, presentations, and communications display the correct SETA logo and branding in accordance with funding agreement clauses.
  

• Coordinate with relevant stakeholders to submit draft communication materials to SETA communications units for approval where required (minimum five working days prior to publication).
  

4. Stakeholder Liaison and Coordination

• Communicate professionally with learners, employers, training providers, assessors, and moderators regarding programme schedules, induction dates, and administrative requirements.
  

• Serve as a point of contact for SETA officials (e.g., Client Liaison Officers) regarding learner registration and project queries.
  

• Support the Training Manager in preparing for and facilitating project induction sessions.
  

5. Financial Administration Support

• Assist in preparing and submitting accurate grant claim forms to facilitate tranche payments (linked to registration, progress, and completion milestones).
  

• Maintain basic expenditure records related to training projects.
  

• Assist in preparing documentation for financial audits or reviews as required.
  

Requirements

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Grade 12 / Matric / NQF Level 4.
  

• Minimum of two to three years proven administrative experience in a training, education, or skills development environment. (Essential)
  

• Computer literacy, including proficiency in MS Office (Word, Excel, Outlook) and experience working with databases or learner management systems.
  

• Excellent written and verbal communication skills in English.
  

• Strong organisational skills and ability to manage multiple tasks simultaneously.
  

ADVANTAGEOUS QUALIFICATIONS AND EXPERIENCE

• A recognised post-matric certificate or diploma in Office Administration, Business Administration, or a related field.
  

• Demonstrated experience working with SETA processes, including learner registration, discretionary grant administration, and NSDMS (National Skills Development Management System).
  

• Knowledge of the Skills Development Act, Learnerships, and Recognition of Prior Learning (RPL) processes.
  

• Understanding of the Protection of Personal Information Act (POPIA) and its application to learner data.
  

• Experience working with EWSETA or merSETA funded projects specifically.
  

KEY COMPETENCIES

• Meticulous attention to detail: Ability to identify errors or omissions in documentation that could jeopardise funding.
  

• Deadline-driven: Capacity to prioritise tasks and work under pressure to meet strict regulatory deadlines.
  

• Problem-solving skills: Proactive in identifying challenges and proposing practical solutions.
  

• Integrity and confidentiality: Ability to handle sensitive personal and financial information with discretion.
  

• Team player: Willingness to support colleagues and contribute to a positive working environment.
  

• Adaptability: Comfortable working in a dynamic environment with changing priorities.
  

Benefits

WHY JOIN SUB-SAHARA AFRICA COLLEGE OF TECHNOLOGY?

• Meaningful Impact: Opportunity to contribute directly to skills development and economic transformation in South Africa through government-funded training programmes.
  

• Professional Growth: Gain in-depth, practical experience in SETA-funded project administration and the broader skills development landscape.
  

• Collaborative Environment: Work within a dedicated and professional team committed to quality education and training.
  

• Career Development: Exposure to multiple SETA partners (EWSETA, merSETA) and various learning programme types (RPL, Learnerships, Skills Programmes).
  

• Remuneration: Competitive salary commensurate with qualifications and experience.
  

• Location: Conveniently located in [Insert Area, e.g., Milnerton / Cape Town] with easy access to public transport.
  

• Stability: Join an established and growing educational institution with a strong pipeline of funded projects.
  

ADDITIONAL INFORMATION

• Employment Type: Full-time / Permanent (or Contract, specify)
  

• Work Permit: Candidates must have the right to work in South Africa.
  

• Application Process: Interested candidates should submit a CV and cover letter to training@ssac.tech with the subject line "Application: Training Administrator – [Your Name]". Should you not receive feedback within four weeks of the closing date, please consider your application unsuccessful. Sub-Sahara Africa College of Technology reserves the right not to fill this position.