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Job Summary
Role:
The Office Manager will oversee the smooth running of our client’s administrative operations. This senior role requires a highly experienced individual to manage financial administration, supervise a small admin team, and support both the Financial Controller and General Manager in ensuring efficient office processes.
Key Responsibilities:
- Manage and maintain the debtors ledger and creditors ledger.
- Oversee cash ups and ensure accurate financial reconciliations.
- Supervise and lead a small administrative team (3 – 4 staff), providing guidance and support.
- Administer and monitor the biometric clocking system for staff attendance (around 50 staff).
- Assist the General Manager with ad hoc tasks and operational support.
- Ensure compliance with company policies and procedures.
- Contribute to a positive, collaborative office culture.
Qualifications and Skills:
- Proven experience as an Office Manager or in a senior administrative role.
- Strong knowledge of bookkeeping/financial administration, including debtors and creditors ledgers.
- Experience with cash handling and reconciliations.
- Demonstrated ability to manage and motivate a small team.
- Familiarity with biometric systems or similar HR/attendance tools.
- Excellent organizational, communication, and problem-solving skills.
- Ability to work independently and as part of a team.
Competencies:
- Leadership: Ability to guide and inspire a small team.
- Attention to Detail: Accuracy in financial and administrative tasks.
- Team Player: Collaborative approach to working with colleagues and management.
- Adaptability: Willingness to assist across different areas of the business.
- Integrity: High ethical standards in handling financial and personnel matters.
Working conditions:
- Office-based role in Westlake – must be able to reach Westlake on a daily basis without any transport related issues.
- Full-time position with immediate commencement.
Rory Mackie & Associates
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