Minimum Qualifications and Experience:
• Matric
• +- 5 Years’ experience in an administration or bookkeeping role.
• Previous experience with reconciliations.
• Experience in a stock related function advantageous.
• Computer literate (Microsoft Office Suite).
• Syspro experience advantageous.

Soft Skills:
• Able to work independently and give feedback regularly.
• Excellent administrative skills.
• Detailed and accurate when carrying out daily tasks.
• Effective planning skills.
• Ability to follow instructions.
• E-mail etiquette.

Main Duties/Key Results Areas:
• Follow up on outstanding documents with cold stores.
• Effective communication with external cold stores and internal departments via e-mail and
telephone.
• Manage cold store and inter-departmental queries with assistance from the relevant Financial
Controller and Manager.
• Weekly cost changes for costing of inventory and ensuring that the cost is accurate and
reasonable.
• Initial bi-monthly balancing of cold store reports (resolve any discrepancies and report on
reconciling items).
• Create daily and weekly reports on inventory movement.
• Perform GRN’s, stock transfers and adjustments on Syspro.
• Maintain Excel stock sheets and confirm transactions on StockPro.
• Navigate in-house stock systems (capture information, confirm transactions, update costs, balance
stock, reserving and un-reserving stock, etc.).
• All and any other related tasks & duties as expected from the employer from time to time.

General:
• Undertake additional tasks as assigned by your manager or Director, in alignment with the skills
and experience required for the role.
• Ensure the health, safety, and well-being of yourself and others, always adhering to all Health
and Safety regulations.
• Maintain strict confidentiality regarding all sensitive information obtained during employment,
sharing it only with individuals authorised to receive it in an official capacity.
• Abide by all policies and procedures outlined by company.
• Take on any other responsibilities as necessary to support the evolving needs of the role and
the organisation, acknowledging the need for flexibility in a dynamic workplace.
• Contribute to a workplace that values diversity, equity, and inclusion, fostering a positive and
supportive environment for all employees.
• All employees are encouraged to actively pursue their professional development by
continuously seeking opportunities to upskill and expand their knowledge within the
organisation. This commitment to learning and growth is essential for staying ahead in an ever
evolving import and export industry and ensuring both personal and organisational success.
Employees are supported in pursuing relevant training, certifications, and educational
opportunities that enhance their skills and expertise.