Job Summary
The requirements of the role of Office Manager: Administration include, but are not limited to:
- Being the face of the business in the front of house
- Answer phone calls and greet guests
- Arrange and manage travel, accommodation and transport for staff members locally and internationally
- Schedule meetings and manage calendars for the Managing Director and professional team on request
- Organise internal and external office social events
- Maintain administrative and accounting records, databases, and filing systems
- Collate and file business, personal and travel expenses
- Monthly reconciliation of office expenses
- Implementing, maintaining, and optimising operational procedures and administrative systems
- Procurement of:
- stationery;
- cleaning stock
- IT equipment and peripherals; and
- snacks and beverages.
- Human resources support functions:
- custodian of company policies and procedures;
- management and update of employee files;
- payroll support;
- Onboarding of new staff members
- Financial accounting support services, including:
- issuing monthly invoices for projects;
- update and communication of project cash flows;
- reconciliation of credit card statements; and
- other ad hoc requests from group finance team.
- Communicate with project managers/clients
- Review and assistance in preparation of client projects
- Compliance
- Corporate communications, supporting the HQ team in:
- staff uniforms;
- online advertising;
- project photography;
- social media; and
- signage etc.