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Job Summary
Job functions –Primary Responsibilities (May include but not limited to the below)
- Manage and answer incoming switchboard calls, directing enquiries to the appropriate departments and personnel.
- Prepare and send email correspondence, including requests for debtor-related documentation and information.
- Coordinate and place orders for office consumables, including drinking water, toner cartridges, and stationery supplies.
- Scan, file, and maintain electronic records of job cards and technical deal files.
- Arrange and monitor the collection and delivery of documents, ensuring timely follow-up with both internal and external stakeholders.
- Compile and submit monthly staff attendance registers.
- Prepare and distribute weekly staff leave reports to the Human Resources department.
- Compile and submit weekly staff attendance reports to management.
- Liaise with cleaning staff to ensure office cleanliness and maintenance standards are maintained.
- Welcome and assist visitors and guests upon arrival, ensuring professional reception experience.
- Provide administrative support and assistance to the Personal Assistant as required.
- Maintain and distribute updated staff extension lists to ensure accurate internal communication.
- Maintain and circulate updated emergency evacuation lists in accordance with company safety requirements.
- Perform general administrative duties and provide operational support to ensure the efficient functioning of the branch.
Daisy Business Solutions
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