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Job Summary
Minimum Skills and Requirements:- Completed Degree or Diploma in Marketing, Communications, Business Administration, or a related field
- 2+ years in the role of marketing assistant, coordinator, or office administrator
- Strong organisational skills with high level attention to detail
- Proficient in the use of Microsoft Office and marketing platforms
- Strong written and verbal communication skills
- Previous experience in marketing would be highly advantageous
Duties and Responsibilities:
The successful candidate would be required but not limited to;
- Maintain marketing filing systems, shared folders, and departmental documentation
- Assist with marketing calendars, activity schedules, and project trackers
- Manage marketing databases, contact lists, and distribution lists
- Provide general administrative support to the marketing team
- Monitor shared inboxes and direct enquiries to the relevant stakeholders
- Manage marketing resources and content libraries
- Assist in resolving customer service and order-related queries by liaising with internal departments
- Submit monthly advertising and marketing invoices, including social media advertising expenses, to the Accounts Department
Product and Sample Coordination
- Coordinate product samples for influencers, media partners, suppliers, and internal stakeholders
- Track sample requests, dispatches, and inventory levels
- Maintain accurate records of promotional product allocations
- Arrange courier collections and deliveries
- Raise purchase orders and obtain quotations when required
- Assist with supplier onboarding documentation and record keeping
- Track invoices and ensure supporting documentation is complete
- Follow up on outstanding supplier information, approvals, and documentation
- Assist with event planning logistics and administration
- Coordinate venues, attendee lists, catering, travel arrangements, deliveries, and related requirements
- Support post-event administration and reporting
- Process product requests and coordinate logistics for influencer and ambassador programmes
- Assist with store check administration and reporting
- Compile retailer and promotional information as required
- Coordinate the submission of retailer marketing assets and supporting documentation
- Maintain promotional calendars and activity trackers
Kempston Recruitment
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