HR & Administrator (Living with a Disability)

Location: South Africa
Industry: Manufacturing

About the Role

A well-established manufacturing company is seeking a detail-oriented and proactive HR & Administrator living with a disability to join our team. This role will support the full HR function and provide administrative coordination within a fast-paced factory environment.

This appointment supports our Employment Equity Plan, and preference will be given to suitably qualified candidates living with disabilities.

Key Responsibilities

Human Resources Administration

• Maintain accurate employee records (contracts, leave, disciplinary records, medicals, training records).
• Draft employment contracts and ensure compliance with BCEA minimum standards (hours, overtime, leave provisions).
• Coordinate onboarding and induction of new employees, including factory safety induction.
• Monitor attendance registers, absenteeism, and timekeeping systems.
• Capture and verify payroll inputs (overtime, leave, shift allowances).
• Administer leave records (annual, sick, family responsibility leave).
• Assist with exit processes (resignations, dismissals, retirements).

Labour Relations & Compliance

• Provide administrative support during disciplinary hearings and grievance processes in line with the Labour Relations Act.
• Prepare documentation for warnings, hearings, and CCMA referrals (where applicable).
• Support Employment Equity reporting and assist with EE Plan monitoring.
• Maintain compliance files for inspections (Department of Labour, bargaining council audits).
• Ensure statutory submissions are prepared (UIF, SDL, COIDA documentation).

Manufacturing HR Support Functions

• Assist with shift scheduling administration and workforce planning.
• Maintain training records for machine operators and production staff.
• Coordinate medical fitness assessments for production employees.
• Ensure PPE issuance records are maintained in collaboration with Safety Officer.
• Support skills development and SETA-related documentation.

Health, Safety & Environment (HSE) Administration

• Maintain OHS records, incident logs, and training registers.
• Assist with safety committee administration and meeting minutes.
• Track IOD (Injury on Duty) documentation and reporting.
• Ensure compliance with Occupational Health & Safety requirements within the factory.

General Administrative Duties

• Manage filing systems (manual and electronic).
• Prepare HR reports (headcount, absenteeism, overtime, turnover).
• Coordinate meetings, prepare agendas, and record minutes.
• Manage procurement of office supplies.
• Maintain confidentiality and POPIA compliance in all recordkeeping

Minimum Requirements

• National Diploma or Degree in Human Resources / Business Administration
• 2–4 years’ HR administrative experience (manufacturing environment advantageous)
• Knowledge of South African labour legislation
• Proficiency in MS Office and HR systems
• Strong organisational and communication skills
• Ability to handle confidential information professionally

Working Environment

• Office-based within a manufacturing plant
• Interaction with production and operational teams
• Standard working hours in accordance with labour legislation