HR, Training & Payroll Administrator

Area: Akasia (Pretoria)

Salary is dependent on qualifications, skills, and level of experience.

About the Role

We are looking for a detail-oriented and organised HR, Training & Payroll Administrator to join our team. This office-based role is responsible for providing comprehensive HR administration, payroll processing, and training coordination support across multiple regions.

The successful candidate will play a key role in ensuring accurate and compliant payroll execution, maintaining employee records, supporting recruitment and onboarding processes, and contributing to effective HR operations and employee engagement initiatives.

Key Responsibilities Payroll Administration & Processing

• Process end-to-end monthly payroll accurately and on time
• Maintain employee master data on the payroll system
• Capture and update employee changes including:
  • New appointments
  • Terminations
  • Salary amendments
  • Benefits and deductions
• Verify payroll inputs such as:
  • Timesheets
  • Overtime
  • Leave
  • Bonuses and commissions
  • Medical aid and retirement fund deductions
• Ensure compliance with SARS, UIF, pension/provident fund requirements
• Generate and distribute payslips and payroll reports
• Perform payroll reconciliations between payroll records, general ledger and bank payments

HR Administration

• Maintain accurate employee records and HR documentation
• Assist with leave administration, contracts, HR systems data and monthly timesheets
• Support recruitment and selection processes
• Coordinate onboarding and induction activities
• Assist with employee relations and disciplinary administration
• Support performance management processes and appraisal schedules
• Assist with HR reporting and analytics

Training & Development

• Coordinate employee training initiatives
• Assist with skills gap analysis and training plans
• Liaise with training providers
• Support SETA submissions and Employment Equity processes

Compliance & Quality

• Ensure compliance with:
  • South African labour legislation
  • POPIA requirements
  • Internal company policies and procedures
• Handle confidential employee information with discretion and integrity
• Support Health & Safety and Quality Management System processes
• Assist with audit preparation and compliance documentation

Minimum Requirements Qualifications

• National Diploma or Bachelor’s Degree in:
  • Human Resources
  • Human Resource Management
  • Business Administration
  • or related field
• Payroll Administration qualification/certification advantageous

Experience

• 2–5 years’ experience in an HR and/or Payroll Administration role
• Practical experience with end-to-end payroll processing
• Experience maintaining employee records and HR administration
• Exposure to training coordination
• Payroll reconciliation experience advantageous
• Experience within a corporate or structured HR environment preferred

Knowledge & Skills

• Strong understanding of:
  • BCEA
  • LRA
  • SARS and UIF processes
  • POPIA compliance
• Experience working on payroll systems such as:
  • Sage Payroll
  • VIP Payroll
  • Pastel Payroll
  • or similar
• Strong Microsoft Office skills, particularly Excel
• Excellent organisational and administrative abilities
• High attention to detail and numerical accuracy
• Strong communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Strong ethical conduct and confidentiality

Employee Benefits

• 18 days annual leave
• 1 additional birthday leave day after successful completion of probation
• 50% contribution towards Discovery Health Medical Aid benchmark plan (Classic Saver)
• Mandatory pension fund contributions after successful completion of the 6-month probation period
• Annual company shutdown period during December / January

Key Competencies

• Payroll processing accuracy
• HR administration and record keeping
• Problem-solving and analytical thinking
• Time management and prioritisation
• Data management and reporting
• Employee communication and support
• Compliance awareness
• Training coordination exposure

Employment Type

Full-Time | Office-Based

To Apply

Please submit your updated CV along with your salary expectation and notice period.