Job Summary
A well-established physiotherapy and Pilates practice in Vredehoek is seeking a reliable and experienced Office Manager/PA to take full responsibility for the day-to-day administration of the practice.
This is a standalone role suited to a highly organized, mature administrator who can manage multiple functions independently while supporting the practice owner.
Key Responsibilities:
Daily Duties:
- General office administration
- Managing appointment bookings for physiotherapy sessions and Pilates classes
- Handling incoming calls, emails, and client queries
- Processing payments and maintaining accurate records
- Liaising with clients and suppliers
- Invoicing and issuing client statements
Monthly Duties:
- Managing supplier payments
- Calculating staff salaries
- Preparing financial information for the bookkeeper
- Compiling and distributing a quarterly newsletter via Mailchimp
Requirements:
Essential:
- Previous experience in an administrative / office management role
- Strong computer literacy (email, invoicing, basic financial admin)
- Ability to work independently and manage a full admin function
- Strong organizational and communication skills
- Professional, client-facing manner
Advantageous:
- Experience in a medical, wellness, or small practice environment
- Experience with Mailchimp or similar platforms
Ideal Candidate Profile:
- Mature, dependable, and detail-oriented
- Comfortable working in a small, client-focused environment
- Able to take ownership and manage responsibilities without supervision
- Lives in or near the City Bowl (Vredehoek, Gardens, Oranjezicht, etc.)
Additional Notes:
This is a key support role within the practice, requiring someone who can build trust, maintain structure, and ensure smooth daily operations.
Application Notice
We receive a high volume of applications and carefully review each one. If you do not hear from us within 14 days, please consider your application unsuccessful. By applying, you consent to your information being processed and stored for recruitment purposes in line with POPIA.
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