Overview

Our Client in the Corrugated/ Packaging Industry is seeking a SHEQ Supervisor to join their team. The successful incumbent will be responsible to maintain the safety, health, environmental and food safety & FSC management systems to ISO standards, legal requirements, company policies and procedures. The successful incumbent will also be responsible to keep the site compliant to company specific requirements eg. Mongoose /Scarab standards, MARSH Risk Grading Compliance and any other standards within the company.

Minimum Requirements

• Grade 12 / Matric
• Degree / Diploma in Quality or Safety Management
• Minimum 3 years’ experience as a SHEQ supervisor (packaging industry advantageous)
• Customer Requirements and ISO Standards, eg. ISO9001, ISO14001, ISO18001 (Health & Safety), FSC and FSSC22000”.

Job Responsibilities

• Ensure specific activities and duties are performed in accordance with Company Policy,
• Ensure specific activities and duties are performed in accordance with Company Policy,
• Legal and Statutory Requirements, OHSAS18001 and ISO ISO14001.
• Act as document and data controller for ISO9001; ISO22000.
• Maintaining the SHEQ link in the communication chain to facilitate the accurate and efficient interchange of information to all relevant stakeholders in- and externally.

Legal

• Ensure all legal appointments are current, signed and kept on file
• Chair monthly safety meeting
• Receive and review completed monthly stacking surveys, safety representative inspections, job observations and toolbox talks and file
• Ensure that all required permits are applied for within the required time and are up to date
• Inform the training/human resources department of training requirements for OHSACT and management systems
• Investigate any incidents/accidents with team members, prepare and distribute the investigation report within required time frame
• Report IOD’s to Department of Labour & complete all relevant documentation, investigations, claims etc
• Attend to inspection and maintenance of all fire equipment including required servicing

Management System

• Compile and distribute toolbox talks to all departments
• Issue non-conformance reports and coordinate action on non-conformances
• Liaise with departments to ensure that all MSDS are current and kept on file in areas of use
• Liaise with contract managers to ensure compliance to contractor procedure
• Compile safety files for contractors under your control
• Audit all contractor files & perform site visits
• Update system procedure, work instructions and records when required
• Prepare presentations and minutes of safety and SHE-management meetings
• Draw up a frequency chart for required items, such as inspections, testing, etc and update when completed
• Attend / complete external customer audits and surveys when requested
• Ensure regular testing of equipment related to emergency preparedness
• Ensure all measuring devices are calibrated against set intervals
• Update of display boards, notices and signs
• Conduct internal audits in line with required standards and protocols
• Follow up on non-conformances raised during internal, external and legal audits, surveys, third party, customer audits to ensure compliance to legal, management systems and customer requirements.
• Prepare management review presentations, present review and distribute minutes.
• Draw up annual objectives for all relevant Standards with approval of the various departmental heads and monitor progress monthly & feedback to KPI leaders.
• Ensure accurate reporting and capturing of monthly EMS & H&S data

Training

• Conduct annual inductions with employees, contractors regarding SHE requirements
• Attend to emergency preparedness and arrange for evacuation, fire and other drills and issue reports on such
• Complete the Competency and Training matrix for SHEQ with input from line management and HR.
• Assist with internal training where necessary for personnel.

Reporting

• Monitor usage of water, electricity, Heavy furnace oil, waste
• Distribute reports on progress of non-conformances weekly
• Compile required information for the company's office reporting system and input correct data by due date and any other platforms eg Smartsheets
• Compile a month end report for SHE and distribute
• Chair monthly SHE Committee meetings
• Ensure that risk assessments are in place for all activities & that supervisors train their teams on their applicable risk assessments
• Ensure that the impact & aspects register is kept up to date and relevant staff trained on it

Other functions

• Oversee pickups and disposal of waste, check and sign off
• Assist line management with SHE issues
• Carry out any other reasonable tasks that may be required from Management.

Key Competencies / Skills

• Computer Literacy (MS Office – Excel, Word, PowerPoint and Outlook)
• Attention to detail
• Good administration skills
• Ability to work under pressure
• Ability to focus, prioritize and good time management
• Ability to work independently without supervision.
• Ability to work outside normal working hours when necessary eg prepare for audits etc