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Description Position: Wedding Venue Coordinator Location: Wellington / Paarl Area, Western Cape Salary: Competitive market-related salary + attractive incentive package linked to performance Contract: Full-Time (3-month probation period) Start Date: ASAP The Opportunity Imagine coming to work every day on a breathtaking, exclusive 33-hectare grape farm nestled in the heart of the Wellington and Paarl winelands. Our upmarket venue is where design meets romance, hosting stunning, high-end weddings for national and international couples. This role is a dynamic mix of a client-facing Wedding Coordinator and a hands-on Venue Manager. We aren't just looking for an employee; we are looking for a powerhouse professional who can seamlessly shift from guiding a bride through her dream timeline to managing estate infrastructure, staff, and logistics. It is a high-responsibility, high-reward role designed for a driven, ambitious, and meticulously organized professional who wants to live and breathe luxury hospitality, take real ownership of operations, and truly shine. ? Read This First: The Realities of the Role • We Create Magic When the World Rests: Our absolute busiest times are weekends, public holidays, after-hours, and school holidays. If you thrive on the high-octane energy of event days and love flexible, irregular, and long hours, you will fit right in. If you are looking for a standard 9-to-5, this is not the role for you. • Strict Screening: We invite candidates who meet ALL the requirements to apply. Please do not apply if you do not meet the minimum criteria and experience. • Instruction Compliance: We are a detail-oriented venue. We will only review applications that strictly follow the "How to Apply" guidelines below. Are You Our Ideal Coordinator? You are a captivating mix of strategic planner and energetic doer. You are well-spoken, charismatic, and radiate confidence, making clients feel at ease from the moment they step onto the estate. You have an compromise-free eye for luxury detail and a deep passion for the wedding industry—but you’re also practical, physically fit, and thrilled to roll up your sleeves and get your hands dirty alongside your team. You work brilliantly unsupervised, think three steps ahead, and turn high-pressure situations into seamless successes. The Non-Negotiables (Minimum Requirements) • Local Roots: You must already live in the greater Wellington/Paarl/Durbanville/Winelands area. • Independence: Own reliable vehicle and a current, valid driver’s licence. • Citizenship: South African Citizen with a valid ID (a Police Clearance Certificate will be required for shortlisted candidates). • Communication: Flawless written and spoken English, and completely fluent in Afrikaans. • Tech Savvy: Fully computer literate (Advanced Microsoft Office, with excellent Excel capability for financial data). • Track Record: A stable, proven employment history in the hospitality industry backed by stellar, contactable references. Required Experience & Education • Solid experience in venue management, coordination, or a premium guest house/lodge environment. • A formal qualification in Hospitality Management or Event Management. • Proven experience handling general office administration and client accounts. Your Impact & Responsibilities ✨ Sales, Marketing & Brand Ambassadorship • Drive the Dream: Handle incoming wedding and function enquiries, manage the master calendar, and turn prospective clients into booked events. • The Showstopper: Lead immersive venue viewings and site inspections (primarily over weekends and after hours), masterfully negotiating and closing deals. • Create the Experience: Collaborate with the owner to source top-tier vendors and craft compelling, all-inclusive wedding packages. • Digital Storytelling: Keep our Instagram, Facebook, and industry listing sites vibrant and engaging, and liaise with our external web team to keep the digital storefront pristine. ? Master Class Event Coordination & Hosting • The Visionary: Seamlessly guide international and national couples through the wedding planning journey, turning logistics into a flawless master Function Sheet. • On-the-Day Director: Execute the event timeline with clockwork precision, managing vendor setups, breakdowns, and the entire order of events. • Infrastructure Commander: Act as the ultimate venue hostess during functions—managing the property infrastructure (opening/closing, water and power logistics), handling on-the-spot crises, and overseeing external staffing companies. • Immaculate Standards: Lead the cleaning and setup teams before, during, and after the wedding to ensure the venue is always picture-perfect. ? Operations & Office Administration • Flawless Business Flow: Manage email correspondence, precise filing, invoicing, client payment tracking, and monthly financial data capturing on Excel. • Estate Perfection: Manage internal cleaning and gardening staff to ensure the entire estate and venue grounds remain in immaculate condition. • Asset Management: Compile property snag lists, oversee facility maintenance/upgrades, and take charge of inventory, stocktakes, and purchasing for luxury amenities. How To Apply If you are ready to make this exclusive winelands venue your stage, apply exactly as detailed below: 1. Email your application to: heidi@ Apply Below 2. Subject Line: Wedding Venue Coordinator Application - [Your Name] 3. Include a One-Page Cover Letter highlighting: • Why you are passionate about this role and why you’re the perfect fit. • Your professional remuneration expectations. • Your availability / earliest possible starting date. 4. Attach: • Your updated, comprehensive CV. • A recent, professional head-and-shoulders full-colour photograph. • Contactable professional references. Please note: Incomplete applications will not be considered. If you do not hear from us within two weeks, please consider your application unsuccessful.
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