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Job Summary
Luxury 5-Star Game Lodge in Kruger National Park is looking for an analytical and detail-oriented Inventory Controller to oversee inventory processes across the property. The successful candidate will manage stock accuracy, consumption, valuation, wastage, internal controls and month-end reporting ; ensuring complete and audit-ready information for the Financial Manager and Support Office. The role covers beverages; housekeeping supplies, gallery and retail products, kitchen supplies, spa products, medication and first aid stock, stationery and operational equipment. Duties: Inventory Governance & Daily Controls: Oversee daily stock movements across all departments and ensure compliance with standard operating procedures. Verify purchase orders, goods received notes, internal and external transfers, wastage, write-offs, credits, stock issues and master data updates captured by the Inventory Administrator. Correct inaccuracies before daily cut-off. Ensure item categorisation, units of measure, costs and VAT settings align with Group standards. Sales & Consumption Reconciliation: Reconcile point-of-sale transactions against stock consumption across bar, minibar, game drive beverage stock, gallery and spa retail operations. Validate recipe-linked stock depletion, including cocktails and pouring measures. Investigate consumption discrepancies on the same day. Ensure reconciliation is completed before stock replenishment. Transfers; Purchasing & Stock Controls: Verify that transfers include correct documentation, signatures and matching values. Ensure departmental stock issues are supported by usage sheets. Validate wastage entries and confirm appropriate authorisation. Ensure supplier credits are correctly raised and reconciled. Check purchasing requests against departmental budgets, approved stock levels and reorder settings. Verify purchase order item codes, units of measure, suppliers, prices and delivery details. Report unusual changes or irregularities to the Group Inventory Manager. Receiving & Storeroom Compliance: Oversee the Storeman’s compliance with receiving, storage and stock protection procedures. Verify goods received records and matching between purchase orders, delivery notes and invoices. Monitor first-in, first-out stock rotation, expiry dates, chemical segregation and operational equipment protection. Ensure effective storeroom access controls and accurate key registers. Conduct weekly storeroom housekeeping and safety audits. Stock Counts & Month-End Reporting: Lead mid-month and month-end stock counts across all inventory locations. Ensure blind counts are conducted for high-risk stock categories. Investigate variances using movement logs, sales data, receiving records and usage patterns. Ensure all variances are fully explained and approved. Coordinate month-end processes with Heads of Department. Compile the inventory workbook and reporting pack, including opening and closing balances, purchases, issues, transfers, wastage, sales and consumption summaries, variance reports and count sheets. Obtain final sign-off from Finance and the Group Inventory Manager. Systems; Risk & Audit Controls: Maintain accurate inventory master data in MyStock, MyInventory or Sage Inventory, following approved workflows for item creation and amendments. Ensure selling prices comply with margin policies. Maintain separation of duties across stock requests, capturing, approvals and issuing. Keep complete digital records of inventory transactions. Enforce physical stock controls, including locked storage, CCTV coverage and key registers. Support internal and external audits with accurate documentation. Requirements: Grade 12 and a formal qualification. At least 2–4 years’ experience in hospitality inventory or stock management across multiple departments. Experience with MyStock, MyInventory and point-of-sale systems such as TallOrder or similar. Strong understanding of food and beverage, housekeeping, spa, retail and operational equipment requirements. Strong analytical and numerical skills. Ability to supervise and direct Storeman and Inventory Administrator functions. Excellent accuracy, attention to detail and disciplined follow-through. Ability to collaborate with Heads of Department, Finance, Procurement and Group Inventory Management.
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