Our client in the Manufacturing sector is currently looking to employ a Finance and Insurance Dealer Support Administrator to join their team based in Isando, Johannesburg.

R 12 000 - R 15 000 Basic + Benefits

Awesome career opportunity awaits!

Requirements

• Matric.
• Degree, Diploma or Certificate in Finance, Business, Accounting or Administration (advantageous).
• Mathematical and Excel skills (advantageous).
• Completed NCA.
• Previous experience as a FNI Assistant in dealership would be advantageous.
• Min 2–4 years’ experience in Finance and Insurance support, Automotive dealership administration, banking operations.
• Knowledge of Vehicle finance, insurance products, and regulatory requirements preferred.
• Code 8 license.
• Excellent organisational and time management skills.
• Reliable and accountable.
• Team player.
• Confident and proactive approach – anticipates issues and requirements.
• Read and write in English.

Responsibilities

Deal Processing and administration

• Prepare, capture, and submit vehicle finance and insurance applications to banks.
• Ensure completeness and accuracy of all supporting documentation (ID’s, proof of income, proof of address, contracts, disclosures).
• Track application status and follow up on arrivals, conditions, and payouts.
• Laise with banks and insurers to resolve deal queries and discrepancies.
• Communicate with customers regarding outstanding documentation or conditions.
• Provide status updates to sales consultants and management.
• Liaise with lenders, insurers, and service providers.
• Support resolution of customers queries post-delivery.
• Maintain deal trackers and pipelines.
• Provide daily/ weekly reports on pending applications, approved but non taken up deals, declined or cancelled deals.

Floor Plan Administration

• Administer all floor plan accounts with financial institutions and manufacturer-linked financiers.
• Reconcile physical vehicle stock to system stock and financier stock reports.
• Investigate and resolve discrepancies between dealer records, financier records, and physical inventory.
• Match vehicle invoices to floor plan drawdowns.
• Ensure all vehicles financed are correctly reflected by VIN, engine number, model, cost price, and funding source.
• Ensure sold units are settled and cleared with the financier within agreed timeframes.

Reconciliations & Financial Control

• Monitor bank payouts and ensure timely receipts of funds.
• Reconcile approved finance amounts to vehicle invoices and sales contracts.
• Identify and resolve payout shortfalls, delays, or errors.
• Perform daily, weekly, and monthly reconciliations of floor plan statements vs DMS stock reports, vehicle sales vs floor plan settlements, interest charges vs contractual rates.
• Identify and prevent double funding, unfunded vehicles, late settlements, interest leakage.
• Prepare monthly reconciliation reports for management and finance.

Compliance & Risk Management

• Ensure compliance with all applicable legislation and regulatory requirements, including consumer protection legislation, credit and finance regulations, insurance and disclosure requirements.
• Ensure compliance with floor plan financing agreements, manufacturing stocking requirements, internal control policies, audit and regulatory standards.
• Ensure all mandatory disclosures, needs analysis assessments, and compliance checklists are completed.
• Perform quality checks on deal files prior to delivery or audit.
• Maintain accurate record keeping.
• Prepare files and support for internal and external audits.
• Maintain accurate documentation for all funded vehicles.

Interest & Cost Management

• Monitor floor plan interest charges and fees.
• Calculate and validate interest accruals.
• Identify opportunities to reduce interest exposure through early settlement or stock optimization.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.