Key Responsibilities

Project Administration

• Coordinate administrative activities across multiple PR projects.

• Maintain project schedules and monitor deadlines.

• Track project deliverables and ensure all documentation is completed accurately.

• Assist with campaign planning and project coordination.

Supplier & Financial Administration

• Follow up on supplier invoices and outstanding documentation.

• Monitor supplier payments and resolve invoice queries.

• Liaise with suppliers to ensure all financial documentation is received on time.

• Maintain accurate financial and project records.

Administration & Reporting

• Maintain organised filing systems and project documentation.

• Compile reports, trackers, and status updates.

• Manage project correspondence and administrative records.

• Ensure information is accurately captured and updated.

Team Support

• Provide administrative support to the PR team.

• Coordinate meetings and assist with scheduling.

• Assist with internal communication and workflow management.

• Support multiple projects simultaneously while maintaining high levels of accuracy.

Minimum Requirements

Qualifications

• Relevant qualification in Administration, Public Relations, Communications, Marketing, Business Administration, or similar (advantageous).

Experience

• 2–5 years' experience in a strong administrative or project administration role.

• Experience coordinating multiple projects simultaneously.

• Experience following structured processes and meeting deadlines.

• Previous exposure to PR, Marketing, Communications, or Agency environments would be advantageous.

Knowledge & Technical Skills

• Strong Microsoft Office skills (Excel, Word, Outlook)

• Excellent document management abilities

• Project coordination and administration

• Reporting and tracker management

• Financial administration and invoice processing

• Strong written communication skills

Core Competencies

Technical Competencies

• Project Administration

• Supplier Coordination

• Invoice & Financial Administration

• Document Management

• Reporting & Record Keeping

• Process Administration

• Deadline Management

• Workflow Coordination

Behavioural Competencies

• Exceptional organisational skills

• Strong attention to detail

• Process-driven mindset

• Excellent time management

• Self-starter with the ability to work independently

• Professional communication skills

• Problem-solving ability

• Reliability and accountability

• Adaptability in a fast-paced environment

• Collaborative team player

Ideal Candidate

We're looking for someone who genuinely enjoys administration and thrives on keeping projects organised and running efficiently.

You are highly structured, proactive, and able to manage multiple priorities while maintaining exceptional attention to detail. You enjoy following processes, chasing outstanding information, and ensuring nothing falls through the cracks.

While this role is predominantly administrative, you have a keen interest in Public Relations and are excited by the opportunity to develop your career within a growing communications environment over time.

Additional Requirements

• Based in Johannesburg

• Valid driver's licence

• Own reliable vehicle

• Ability to work remotely with minimal supervision

• Available to commence employment at the end of August / early September

If you're an organised, proactive administrator looking to join a dynamic team where you can grow your career in PR and communications, we'd love to hear from you.