Job Summary
Job Description:
Ciovita is looking for a highly organised and proactive Events & Admin Coordinator (2IC) to support our Global Events & Key Accounts Manager. This role is vital in ensuring the seamless planning and execution of our local and international event portfolio. You’ll play a key part in managing logistics, merchandise tracking, sponsorship orders, staff coordination, and event-related administration — all while helping to deliver exceptional rider and brand experiences across the globe.
Responsibilities: .
- Assist in event kit packing, checklist completion, and timeline management.
- Manage and track internal stock movement and event-specific merchandise.
- Coordinate dispatch logistics, travel bookings, and accommodation.
- Maintain and update event trackers, itineraries, and staffing plans.
- Capture meeting notes and assist with post-event reconciliations and reporting.
- Process and track partner jerseys and crew sponsorship orders.
- Support event staff scheduling, communication, and briefing.
- Provide on-site event support, including logistics, rider engagement, and troubleshooting.
- Maintain organised records, folders, and asset audits.
Requirements:.
- Strong organisational and administrative skills.
- High attention to detail and ability to work under pressure.
- Professional communication skills.
- Experience with stock tracking, event coordination, or logistics preferred.
- Confident using tools such as Excel, Monday.com, XERO, or similar.
- Comfortable managing multiple priorities with minimal supervision.
- Excellent people skills and a problem-solving mindset.
- Previous experience in an event or admin support role is a strong advantage..
Experience required: .
- Minimum 2 years' experience in an administrative or event coordination role.
- Tertiary qualification in Events, Admin, Logistics, or a related field preferred.
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