Creditors Clerk – Blackheath, Cape Town

R15 000 – R20 000 Per Month Negotiable based on qualification and years of relevant experience

Highly reputable and established FMCG concern (Foods) is in search of a highly skilled, detail-oriented, accurate, analytical and reliable Bookkeeper / Accounting professional who possesses solid accounting background and proven experience using Pastel Accounting.

One would describe you as a process driven problem solver who is able to communicate financial information clearly.  You are trustworthy with sensitive financial data and able to manage high-volume transactions with accuracy and a sense of urgency.

This role will report into the Directors / Finance Manager

Main Purpose of the Role:

The successful candidate will be responsible for maintaining accurate financial records across multiple stores within our franchise business, ensuring compliance with VAT regulations, and managing invoicing for both customers and suppliers. Experience in the food industry, is highly advantageous.

Key Responsibilities:

• Maintain accurate and up-to-date financial records for multiple franchise stores.
• Process and reconcile all financial transactions using Pastel Accounting, including:
  • Journal entries
  • Bank reconciliations
  • Creditors and debtors
  • Monthly closing procedures
• Prepare and issue monthly rental invoices for various stores in accordance with lease agreements.
• Receive and process invoices from landlords
• Invoice tenants accurately and timeously
  • Manage the full creditors function process, ensuring correct classification and timely processing of:
    • Customer invoices
    • Supplier invoices
• Ensure compliance with VAT regulations, including the correct identification of VAT vs. non-VAT items, particularly relevant in the food industry (e.g., fish and chips).
• Assist in preparing management reports, cash flow statements, and other ad hoc financial reports as needed.
• Maintain supporting documentation and ensure all records are audit ready.
• Liaise with external stakeholders such as auditors, suppliers, and franchisees where required.
• Support the wider finance team in implementing and maintaining accounting policies and internal controls.

Stock & Supplier Coordination:

• Work closely with suppliers to manage stock-related invoicing and ensure accurate processing.
• Reconcile supplier statements and follow up on outstanding items.
• Collaborate with operations teams to ensure all stock-related accounting is accurately reflected.

Required Qualifications, Skills and Experience:

• Minimum Matric or a diploma in Bookkeeping or Accounting or a related field.
• Minimum 3–5 years of creditors/accounts payable full function experience, preferably in a multi-branch or franchise retail environment or property and real estate.
• Experience in the food franchise industry, particularly fast food or takeaway, is highly advantageous.
  • Receive and process invoices from landlords
  • Invoice tenants accurately and timeously
  • Proficient in Pastel Accounting software (Sage Pastel Partner or Evolution).
  • Proficiency in MS Excel (i.e. calculation and input of data using formula’s, etc.)
  • Strong understanding of VAT legislation and the correct treatment of VAT and non-VAT items in the food industry.
    • Solid knowledge of financial processes including general ledger, accounts receivable/payable, and bank reconciliations.
    • High attention to detail and accuracy.
    • Strong organisational and time-management skills.
    • Excellent communication and interpersonal skills.

Desirable (Advantageous):

• Receive and process invoices from landlords
• Invoice tenants accurately and timeously
• Familiarity with South African VAT and SARS compliance.
• Experience using cloud-based accounting platforms in conjunction with Pastel (e.g., Xero, Sage One) is a plus.

Work Environment and Conditions:

• Office-based role.
• Standard office hours, with some flexibility required around month-end deadlines.