Sector: FMCG / Supply Chain / Warehousing

Reports To: Financial Manager

Nature of Role: Fixed-Term Contract (3 Months) | On-site | Potential for Permanent Appointment

This opportunity is initially offered as a 3-month fixed-term contract, with the possibility of permanent appointment based on performance and business requirements.

Purpose of the Position

The Cashbook Clerk is responsible for the full cashbook function, including daily bank reconciliations, clearing reconciling items, loading payments, cashflow reporting, and supporting debtor-related functions.

The role directly supports cashflow control, financial accuracy, and month-end reporting within a fast-paced logistics and warehousing environment.

Key Responsibilities

• Cashbook Management

  • Process and reconcile daily bank transactions.

  • Perform daily, weekly, and monthly bank reconciliations.

  • Follow up and clear reconciling items timeously and accurately.

  • Maintain accurate and up-to-date cashbook records.

  • Prepare and submit daily bank and cashflow reports to management.

  • Assist with short-term cashflow forecasting and monitoring of daily cash positions.

  • Escalate potential cashflow shortfalls or irregularities to the Financial Manager.

  • Load and process EFT payments on the banking platform in accordance with internal controls.

  • Maintain and update banking profiles and ensure strict adherence to payment authorisation procedures.

  • Ensure accurate input and posting of all transactions in Sage X3.

  • Address all banking queries and discrepancies with urgency and accuracy.

• Debtors Support

  • Assist with debtor allocations and reconciliations.

  • Support credit control processes to maintain healthy cashflow.

  • Follow up on outstanding payments where required.

  • Resolve account queries and discrepancies professionally and efficiently.

• Petty Cash & Expense Control

  • Manage petty cash reconciliations and ensure supporting documentation is accurate and complete.

  • Process and reconcile depot reimbursements.

  • Reconcile pay card statements and clear discrepancies timeously.

• Financial Administration & Controls

  • Assist with month-end closing procedures.

  • Prepare supporting documentation for audits.

  • Ensure compliance with company financial policies and internal controls.

  • Maintain organised and audit-ready filing systems.

  • Support the finance team during peak operational periods.

Minimum Requirements

• Matric / Grade 12 (essential).

• 3–5 years’ experience in a Cashbook Clerk / Finance Clerk / similar role.

• Proven experience with daily bank reconciliations and cashbook management.

• Debtors / Accounts Receivable experience (essential).

• Sage X3 experience (essential).

• Strong MS Excel proficiency.

• High level of numerical accuracy and attention to detail.

Advantageous

• Relevant tertiary qualification in Accounting, Finance, or Bookkeeping.

• Experience within FMCG, logistics, supply chain, warehousing, or distribution environments.

• Understanding of financial controls and reconciliation processes.

• Valid South African driver’s licence and own reliable transport.

• Immediately available or on short notice.

Key Competencies & Attributes

• High attention to detail and strong accuracy levels.

• Strong reconciliation and problem-solving ability.

• Deadline-driven and able to work under pressure.

• Organised and methodical approach to work.

• High integrity and accountability.

• Professional communication skills.

• Ability to work independently and within a team environment.

Working Conditions

• Based on-site in Aeroton, Johannesburg.

• Normal office hours apply; however, extended hours and occasional weekend work may be required during month-end and peak reporting periods.

• Fast-paced operational finance environment.