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Job Summary
An exclusive luxury safari lodge set against the backdrop of the Waterberg Mountains is looking for an INVENTORY CONTROLLER. This luxury, conservation-led safari brand is focused on delivering immersive, high-end guest experiences rooted in sustainability and a strong sense of place. They are looking for a highly organised and methodical individual who can confidently manage complex inventory processes while maintaining strict controls and accuracy across multiple departments. The ideal candidate is analytical, hands-on, and collaborative, with a solid understanding of hospitality operations and a proactive approach to problem-solving. Candidate Responsibilities: Oversee all daily stock movements across all departments. Ensure full SOP compliance at all times. Verify all transactions captured by the Inventory Administrator, including: Purchase Orders, GRNs, Transfers (Internal & External), Wastage /Write Off, Credit, Issues / Consumption, Master Data Updates, Reject and correct inaccuracies before daily cut-off. Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards. Reconcile POS sales vs inventory depletion for: Bar, Gallery & Creative Lab Retail, Spa Retail Investigate all consumption discrepancies same-day. Enforce “no replenishment without reconciliation” per SOP. Validate purchasing requests against: Department budgets, Approved PAR levels, Min/Max or ROP settings Confirm all POs use correct item codes, UOM, supplier, price, and delivery details. Oversight of: GRN accuracy and 3-way matching, FIFO rotation & expiry control, Chemical segregation & OE protection, Storeroom access control & key registers, Weekly storeroom housekeeping & safety audits Lead mid-month and month-end counts. Ensure blind counts for high-risk items. Investigate variances using movement logs, POS data, GRNs, and usage patterns. Manage Month End Process for all inventory locations in co-operation with all HOD’s Compile month-end reporting pack Maintain accurate item master data in MyStock / MyInventory /Sage Inventory Submit item creation/change requests via approved workflow. Maintain separation of duties across request → capture → approval → issue. Keep complete digital document trails Support internal and external audits with accurate records. Core Criteria: 2–4 years’ experience in hospitality inventory or multi-department stock management Strong analytical and numerical ability Experience with MyStock / MyInventory / POS systems (TallOrder or similar) Ability to supervise and direct Storeman & Administrator functions Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s) High accuracy and disciplined follow-through Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management This is a live-in position
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