The Procurement Controller supports the procurement function by controlling day-to-day purchasing activities, ensuring accurate ordering, cost awareness, supplier coordination, and compliance with internal procedures. The role focuses on stock availability, price accuracy, and supporting margin control within a liquor redistribution environment.

Key Responsibilities

Procurement & Purchasing Control

• Process and control purchase orders for liquor and related products in line with approved demand and budgets
  
• Request, compare, and capture supplier pricing and quotations
  
• Ensure correct pricing, pack sizes, and supplier terms are loaded and maintained on the system
  
• Monitor purchase price changes and escalate variances to management
  

Supplier Coordination

• Liaise with approved liquor suppliers, brand owners, and distributors regarding orders and deliveries
  
• Follow up on outstanding orders and resolve delivery discrepancies
  
• Assist with supplier documentation and basic compliance requirements
  

Stock & Availability Control

• Support stock planning by ensuring timely replenishment of fast-moving products
  
• Assist in monitoring slow-moving and short-dated stock risks
  
• Coordinate with warehouse and sales teams to avoid stock-outs or over-ordering
  

Compliance & Administration

• Ensure all procurement documentation is accurate, approved, and filed
  
• Maintain purchase order, delivery note, and invoice records
  
• Support stock counts, audits, and basic procurement reporting
  
• Adhere to liquor industry compliance requirements and internal controls
  

Reporting & Systems

• Capture and maintain accurate procurement data on ERP or accounting systems
  
• Prepare basic procurement and stock reports for review by management
  
• Assist with cost tracking, rebates, and supplier price updates
  

Key Skills & Competencies

• Good numerical and analytical skills
  
• Strong attention to detail and accuracy
  
• Basic understanding of procurement and stock control principles
  
• Confident communication with suppliers and internal teams
  
• Competent in Microsoft Excel and procurement systems
  

Personal Attributes

• Eager to learn and develop in procurement
  
• Reliable and well-organised
  
• Cost-conscious and detail-focused
  
• Able to work in a fast-paced distribution environment
  

Requirements

• Matric / Grade 12 (required)
  
• BCOM Degree
  
• Certificate or Diploma in Procurement, Supply Chain, or Business (advantageous)
  
• 1–2 years’ experience in procurement, buying, or stock administration
  
• Exposure to FMCG, liquor wholesale, or distribution environments (advantageous)
  

Benefits