Job Summary
Our client based in Epping is looking for a Receptionist/Invoice Clerk, someone with a background in Manufacturing/Warehouse. Must be presentable and have finance experience.
Qualifications/Experience
- Minimum 3 years’ experience in a similar environment
- Ms word
- Outlook
- Excel
- Internet/intranet
- Accpac (Sage 300) - advantageous
Reception Duties
- Welcome and direct all visitors / deliveries.
- Provide excellent customer service.
Telephone system Duties
- Answer and address incoming phone calls in a timely, professional and polite manner
- Clearly determine the purpose of the call and action as required
- Deal with queries and provide correct information
- Forward calls to appropriate person/s
- Take and deliver messages accurately and completely
Administrative duties
- Filing and sequence checking invoices, delivery notes waybills
- Data capturing
- Assisting colleagues with administrative tasks.
- Performing ad-hoc administrative duties.
Building Municipal Matters
- Coordinating refuse, flooding, street cleaning matters.
Snail Mail administration
- Sort and distribute incoming mail
- Prepare outgoing mail for pick-up or courier
- Organize courier deliveries
Stationery administration
- Stock level monitoring
- Ordering and control of incoming and outgoing stationery
PERSON SPEC:
Personal presentation
- Maintain a neat and well-groomed appearance
- Maintain an attentive posture
- Respond professionally to visitors and callers
Company representation
- Maintain confidentiality and show discretion
- Adhere to company policies and procedures
- Represent organization in an ethical and professional manner
- Maintain a complete knowledge of organizational structure, personnel names and titles
- Remain calm under pressure
Communication skills
- Write well using correct grammar and spelling
- Communicate verbally with confidence and clarity
- Ask effective questions
- Listen actively and respond with empathy
- Follow instructions properly
- Understand and respond to non-verbal signals
Customer service orientation
- Clarify customer needs
- Provide solutions and support to the customer using in-depth knowledge of company products and services
- Deal effectively with difficult customers
Work management
- Set priorities, plan and organize tasks
- Schedule activities accurately
- Pay attention to detail
- Complete tasks on time
Information management
- Locate and collect information
- Organize information
- Distribute information efficiently
General:
- Report to Financial Controller
- Working Hours
- 08H00 – 16H30 Monday to Friday
- 30-minute lunch break – Common eating area available.
- Employment Conditions
- Compulsory annual leave over factory shutdown period in December, approximately 5-7 days, balance to be taken during the year as arranged with the Financial Controller
- Package
- Annual bonus – at company discretion
- Pension fund
- 15 working days leave per annum
- Medical aid (Optional)