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Job Summary
The Accounts Administrator supports the Finance Department at The Hotel by ensuring the accuracy, integrity, and timeliness of financial transactions and records. This role is responsible for daily banking and cashbook activities, reconciliations, and administrative support across accounts payable, accounts receivable, and audit preparation. The position requires close collaboration with the Financial Controller, Assistant Financial Controller, and other finance team members to maintain compliance with company policies, statutory requirements, and internal controls. The Accounts Administrator also provides operational support to hotel departments, ensuring smooth financial processes and effective communication across the business. REQUIREMENTS: - Minimum Grade 12 (Matric); a relevant tertiary qualification in Accounting/Finance is advantageous. - 2+ years’ experience in a similar finance or accounts role, preferably within hospitality. - Strong knowledge of banking procedures, cash handling, and reconciliations. - Familiarity with ACCPAC / Sage 300, Nebula, Infor, or similar accounting and PMS/POS systems is advantageous. - Computer literacy with proficiency in MS Word and Excel. - Basic accounting knowledge and understanding of financial principles, including creditors/debtors processes. - Ability to prepare and reconcile daily banking templates, cashbooks, petty cash, floats, and tip schedules. - Experience assisting with Travel Agent commission payments and refunds. - Strong organizational skills with the ability to maintain filing systems and provide audit documentation. - Excellent communication skills, fluent in English (verbal and written). - High attention to detail, accuracy, and ability to meet deadlines in a fast-paced environment. - Professional, presentable demeanor with the ability to represent the Legacy brand. - Problem-solving skills and the ability to interact effectively across multiple departments. - Integrity, reliability, and a team-oriented approach. QUALIFICATIONS: - Minimum Grade 12 (Matric); a relevant tertiary qualification in Accounting/Finance is advantageous. - 2+ years’ experience in a similar finance or accounts role, preferably within hospitality. KEY RESPONSIBILITIES: - Perform daily cash-ups and banking for both Hotels. - Prepare and reconcile daily banking templates and cashbooks. - Reconcile credit card transactions, chargebacks, and petty cash. - Perform float counts across departments. - Support intercompany loan accounts, intercompany suppliers, and cross-property charges. - Assist Accounts Payable with supplier invoice processing, coding, and reconciliations. - Support Accounts Receivable with debtors’ reconciliations and queries. - Assist with Travel Agent commission payments (local and international), including Apply Below, Expedia, and Sabre. - Process refunds, paid-outs, and allowances in line with company policies. - Reconcile and prepare monthly Tip schedules for external partners and in-house payroll. - Prepare tip sheets for payroll administrators and manage payments. - Maintain organized financial filing systems and manage document. - Provide back-up documentation for balance sheet schedules (bank recons, float sheets, AP ledger). - Support internal and external audit requirements. - Order stationery and manage cartridge stock requisitions, usage, and reporting. - Ensure adherence to company policies and procedures for refunds, allowances, and banking. - Conduct spot checks and assist with compliance reviews. - Promote teamwork, accuracy, and efficiency across finance functions. - Contribute to workshops, meetings, and training sessions as required. - Provide assistance to the Financial Controller and Assistant Financial Controller during peak workload periods or staff absence. - Communicate effectively with procurement, stores, front office, and F&B departments regarding financial matters. .
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