Duties & Responsibilities

Procurement & Expediting

• Buy and expedite orders and jobs (internal and external).
• Generate and process import & local orders.
• Ensure timely material supply and delivery.
• Liaise with key suppliers, develop pricing strategies, and negotiate favorable terms.
• Research and obtain competitive prices for raw materials and bought in items.
• Support sales with product research and sourcing for customer requirements.
• Assist in pricing of RFQ's/tenders.

Production & Workshop Support

• Open and close works order jobs, including repairs.
• Validate accuracy of labor and material allocated to work orders.
• Liaise with the Workshop to ensure correct materials are procured on time.
• Assist with production load planning and expediting.
• Calculate raw material requirements from drawings and specifications.
• Participate in quality checks of incoming materials.
• Understand production workflows, bottlenecks, and material demands to align procurement accordingly.

Syspro & Systems Management

• Manage re-order proposals and Syspro stock adjustments.
• Ensure perpetual stock counts are accurate.
• Check and authorize purchase orders before formal release.
• Create and manage new stock codes in Syspro.
• Manage drawing database and maintain accurate bills of material.
• Coordinate deliveries and collections.

Stores & Stock Control

• Oversee and control stores operations (goods in, goods out, and stock movement).
• Assist in developing procedures for buying, stock control, and material handling.

Team Support & Development

• Support other departments with procurement-related needs

Desired Experience & Qualification

Minimum Requirements:

• 5-10 years’ experience in a technical buying role (manufacturing/engineering environment)
• Hands-on experience with Syspro ERP
• Ability to read drawings, interpret specifications, and calculate raw material requirements.
• Strong understanding of raw material grades and manufacturing workflows.
• Proven track record in supplier negotiation and stock management.
• Exposure to import orders and tender pricing advantageous.

Additional Requirements:

• Strong interpersonal and communication skills.
• Ability to read and interpret technical drawings.
• Sound understanding of raw material grades, specifications, and standards.
• Knowledge of manufacturing production workflows and material demands.
• Solid technical knowledge of engineering and manufacturing materials.
• Proven experience in purchasing, procurement, and expediting.
• Strong sense of responsibility, punctuality, and adherence to deadlines.
• Proficiency in Syspro ERP (essential).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with CRM (Salesforce preferred).
• Ability to manage multiple priorities under pressure.
• Valid driver’s license.