Job Summary
Job Title: Accounts Payable Clerk
Hours: Monday to Friday | 08:00 – 17:00
Department: Finance – Accounts Payable
Reports to: Accounts Payable Manager / Financial Controller
Role Summary:
Responsible for managing and reconciling allocated supplier accounts in a high-volume Accounts Payable environment. The role involves validating invoices, performing Excel-based checks, identifying discrepancies, and ensuring accurate processing within accounting systems. This position suits someone analytical, detail-oriented, and comfortable working with data and systems.
Key Responsibilities:
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Manage allocated supplier accounts end to end
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Validate supplier invoices against approved rates, delivery records and system data
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Use Excel to analyse costs, identify discrepancies and prevent duplicate invoicing
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Process approved invoices accurately in the accounting system
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Prepare monthly supplier reconciliations
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Allocate payments and issue remittances
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Resolve supplier and internal queries
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Maintain trackers, controls and supporting documentation
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Support other Accounts Payable tasks during peak periods
Minimum Requirements:
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Matric (tertiary qualification in Accounting or Finance advantageous)
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1–3 years’ experience in an Accounts Payable / Creditors role
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Experience with accounting systems (Syspro or Pastel advantageous)
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Strong Excel skills essential, including:
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VLOOKUP (mandatory)
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Pivot Tables
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Reconciliation and validation formulas
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Experience in high-volume invoice processing environments
Key Competencies:
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Strong analytical and problem-solving skills
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High attention to detail and accuracy
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Able to work under pressure and meet deadlines
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Adaptable and open to process improvement
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Strong communication skills and team-oriented
This role requires confidentiality, accountability and adherence to company policies. Duties may evolve in line with operational requirements.
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