Debtors Administrator / Lease Administrator (MDA Property Software)

Hire Resolve is seeking a detail-oriented, proactive Debtors & Lease Administrator to join a premier property management group based in Observatory, Cape Town. Reporting to the Portfolio Financial Controller, this full-time onsite position is responsible for managing tenant billings, lease capturing, debt collection, and complex account reconciliations using MDA Property Management software.

Key Performance Areas:

• Lease Administration & Capturing: Accurate loading, updating, and processing of new lease agreements, lease renewals, tenant escalations, deposit administration, and lease terminations on the MDA system.

• Debtors Billing & Recoveries: Generate and distribute monthly rental invoices, levies, and variable charges including electricity, water, and municipal utility re-charges.

• Tenant Account Reconciliations: Perform detailed monthly tenant ledger reconciliations, process receipt allocations, reconcile bank accounts, and resolve unallocated receipts.

• Arrears Control & Credit Control: Monitor aged debtors reports, follow up on outstanding rental balances telephonically and in writing, issue notice letters, and negotiate payment arrangements.

• Tenant Liaison & Query Resolution: Manage tenant account inquiries professionally, resolve billing discrepancies promptly, and maintain strong relationships with Property Managers and portfolio teams.

Minimum Requirements:

• Education: Matric / Grade 12 is required; a relevant Certificate or Diploma in Bookkeeping, Accounting, or Property Management is advantageous.

• Software Mastery: Demonstrated practical experience using MDA Property Management software is essential.

• Experience: Minimum 1 to 4 years' experience in Debtors Administration, Credit Control, or Lease Administration within property management, commercial real estate, or housing environments.

• Technical Competencies: Strong understanding of property billing cycles, municipal utilities re-charging, lease terms, and ledger reconciliations. Proficient in MS Excel.

• Attributes: Excellent communication skills, strong numerical accuracy, assertive collection capabilities, and a structured, deadline-driven approach.

Position Details:

• Location: Observatory, Cape Town, Western Cape (Onsite).

• Remuneration: CTC up to R240,000 per annum (approx. R20,000 per month negotiable based on experience).

• Position Type: Full-Time, Permanent.

Contact Hire Resolve for your next career-changing move.

Our client is offering a highly competitive salary for this role based on experience.

Apply for this role today, contact Lidene Pienaar at Hire Resolve or on LinkedIn.

You can also visit the Hire Resolve website: www.hireresolve.co.za or email us your CV: lidene.pienaar@hireresolve.us

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.