+2 more
Clear All Filters
Verified Ad
Job Summary
Minimum Requirements
- At least 3 years’ experience as a receptionist or in a similar role involving administrative functions.
- Matric, with a good understanding of accounting principles and functions. N4/N5 Accounting would be an advantage and provide scope for future expansion of the role.
- Ability to multitask and work well under pressure.
- Good written and verbal communication skills.
- Ability to handle confidential information.
- Strong organisational skills and the ability to keep a workspace neat and tidy.
- Punctual with good time management skills.
- Ability to work independently and as part of a team.
- Friendly with a pleasant demeanour.
- A creative mind and a good working knowledge of Canva would be an advantage.
Duties and Responsibilities
Reception and Telephone Management
- Keep the workstation and surrounding areas neat and assist colleagues during break times.
- Maintain a professional and friendly manner when dealing with staff and customers.
- Answer calls professionally and take detailed, accurate messages where necessary.
- Transfer calls to the appropriate person or department.
- Respond to general customer queries and enquiries where possible.
Accounts Functions
- Draw missing Proof of Delivery (POD) reports from the in-house system.
- Scan signed invoices into the system, and sort and file signed invoices.
- Track missing PODs for the Cape Town and Johannesburg branches and liaise with couriers.
- Receive and sign for parcels.
- Book courier collections, track client parcels and follow up where necessary.
- Request approval for supplier courier expenses and capture them on the accounting package.
- Collect drivers’ petrol slips and complete the monthly reconciliation.
- Assist with other ad hoc tasks as required.
Administrative Functions
- Capture staff time and attendance.
- Capture and file staff leave applications.
- Ensure office stationery, groceries and cleaning materials are ordered as needed.
- Ensure all monthly non-stock billing is submitted to Head Office for payment.
O'Brien Recruitment
Recruiter
Error!
Success!
You have successfully created your alert.
You will receive an email when a new job matching your criteria is posted.
Please check your email. It looks like you haven't verified your account yet. Here's what you're missing out on:
- Response from employers
- Being able to log in and update your profile
- Apply for more jobs
Didn't receive the link? Resend Verification Link