Financial Associate/Payroll Data Capturer

Avalon Springs is renowned for its top-notch hospitality and natural hot springs, which bubble to the surface at 43 degrees. These mineral-rich waters, originating from Cogman's Kloof, flow through our nine pools and continue to lure in visitors looking to soak away stress and soothe their aches and ailments.

Dream Hotels & Resorts lives by its 8 core values. Our team is dedicated to being reliable and accountable, fostering empathy to understand others' feelings and collaboratively find solutions, and prioritizing sustainability in environmental, financial, and social aspects. Rooted in humanity, trust, dynamism, excellence, and joy, we celebrate diversity, prioritize integrity, embrace creativity, pursue quality, and foster a joyful work environment to connect people with our surroundings and each other. These play a part in our day-to-day decision making & operational requirements.

Position Overview

The Financial Associate will be responsible for accurate financial data capturing, daily reconciliation of resort takings, and supporting the HR department with payroll data capturing. This role requires strong attention to detail, consistency, and the ability to work with multiple systems to ensure financial accuracy and compliance.

Key Responsibilities

Financial Processing & Reconciliations

• Capture and maintain accurate financial data within the accounting system
• Perform daily reconciliation of the resort’s takings, ensuring all revenue is correctly recorded and supported
• Investigate and resolve discrepancies related to daily takings and financial reports
• Prepare and complete monthly and weekly cashbook and credit card reconciliations
• Prepare and complete monthly and weekly petty cash reconciliations
• Identify and raise monthly accruals for invoices not yet received

Accounts Management

• Ensure all supplier invoices are captured accurately and timeously
• Follow up with suppliers regarding invoice discrepancies
• Manage and maintain Accounts Payable and Accounts Receivable age analysis

Systems & Reporting

• Conduct daily checks to ensure reports from the Property Management System are supported by underlying documentation
• Ensure daily balancing between the Property Management System and the Accounting System.

Payroll & HR Support

• Assist the HR department with accurate payroll data capturing
• Ensure payroll information is submitted timeously and handled confidentially

Skills & Competencies

• Strong attention to detail and high level of accuracy
• Good organisational and time-management skills
• Ability to work independently and meet strict deadlines
• Strong numerical and reconciliation skills
• Good communication skills for liaising with suppliers and internal departments
• Ability to handle sensitive and confidential information

Preferred Experience & Qualifications

• Previous experience in a finance or accounting role.
• Experience with accounting and/or property management systems.
• Basic payroll processing or payroll data capturing experience will be advantageous.
• Proficiency in financial software and Microsoft Office (especially Excel).
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organisational skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.