Admin Clerk/Stock Controller

Job Overview:

The Admin clerk / Stock Controller is responsible for the control, ordering, purchasing and issuing for all the departments.  These controllers focus on ensuring that hotels and restaurants have sufficient stock to meet customers’ needs and that cost targets are in line with budgets. The admin clerk / stock controller assist the financial officer to ensure that all supplier invoices are captured, allocated correctly and submitted for payment.

Duties and Responsibilities:

• Manage Deliveries and Usage and meeting Demand.
• The primary responsibility of a Admin clerk / Stock Controller is to determine along with the F&B Manager the consumption needs of the business' customers. They use this information to ensure the facility has enough stock in all departments.
• Authorising of stock for the departments including restaurant, bar, banqueting and conferencing
• Track and chase up credit notes for deposits and returned stock
• Receive stock and allocate to storage areas
• Prepare; Analysis and Reports
  • Record Daily/weekly and monthly Stock Counts to online platform.
  • Investigating discrepancies in stock counts
• Use Software to Manage Inventory
  • Upload received stock items to POS ensuring stock holding figures are always accurate
  • Accountable for stock rotation and maintaining the first in last out stock rotation method
• Meeting Demand
  • Initiate and maintain par levels for stock holding
• Adjusting Prices and Prepare Analysis and Reports

Admin clerk / Stock Controller along with the F&B Manager must strike a balance between meeting customers’ needs and ensuring their employers remain profitable. As such, they periodically review menu prices to ensure prices are in line for the company to earn adequate profit margins.

• Admin clerk / Stock Controller also compile the food and beverage department’s financial records
• The admin clerk / stock controller assist the financial officer to ensure that all supplier invoices are captured, allocated correctly and submitted for payment.
• Request statements form suppliers for month-end payments.
• Perform other duties which are requested by the company.

Qualifications, experience and competencies:

• Proven admin and stock controlling experience
• Working knowledge of various computer software programs (MS Office, restaurant management software, POS)
• 3 years' experience in stock control in the hospitality industry
• Experience in placing orders with suppliers
• Quality control experience
• Culinary school diploma or degree in Food service management, related field