In order to be considered the following is required:

• Matric certificate (Grade 12) required; administrative diploma or equivalent qualification preferred
• 2–3 years’ experience in an administrative, facilities, or receptionist role
• Prior experience in stock control or sales support is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with CRM and inventory management systems is a plus
• Excellent organizational and multitasking skills
• Strong interpersonal and communication skills
• Detail-oriented and capable of working independently
• High level of integrity and reliability
• Proactive problem-solver with a service-oriented mindset

Responsibilities:

Facilities and Supplies Management:

• Oversee and maintain cleanliness and functionality of the office environment
• Manage office refreshments and consumables to ensure adequate stock at all times
• Monitor and replenish cleaning supplies and coordinate procurement when necessary
• Supervise and manage the cleaning staff; provide schedules, performance feedback and resolve any issues
• Liaise with vendors, maintenance service providers, and contractors for facility-related needs

Reception and Front Desk Duties:

• Serve as the first point of contact for visitors and clients
• Answer and route incoming phone calls; manage voicemail and reception inbox
• Greet guests, sign them in, and provide appropriate direction or assistance
• Handle incoming and outgoing mail and deliveries

Sales Administration:

• Support the sales team with administrative tasks including:

1. Data entry and CRM updates
2. Quotation and invoice preparation
3. Client follow-ups for documentation or payments

• Assist with compiling sales reports and tracking KPIs

Stock Management:

• Maintain accurate records of office and sales inventory
• Perform regular stock audits and reconcile discrepancies
• Coordinate restocking of materials, promotional items, and stationery
• Work with the finance team to ensure purchase orders and stock usage align with budget allocations

If you would like to email your CV directly – please send it to nicolel@bedifferent.co.za

Information displayed above not limited to advertisement.

Please consider your application as unsuccessful if you have not received a response within 14 days of submitting your application. However, please keep a lookout on our website, www.bedifferent.co.za, for available positions which you may be suited for.