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Job Summary
Qualification- Matric / Senior Certificate
- Relevant qualification in finance
- Valid drivers license
- Minimum of 3 years’ working experience in a debtors, accounts receivable, credit control or similar finance environment;
- Experience in a debtors and administrative environment;
- Experience in managing and collecting an allocated debtors book;
- Experience on Pastel Evolution software will be an advantage;
- Experience on an ERP System an advantage;
- Telephone collections experience;
- Good working knowledge of Excel;
- Good reconciliation and numerical skills;
- Credit management qualification an advantage.
- Have a strong work-ethic;
- You are expected to always conduct yourself in a professional manner and use discretion in your dealings with customers, management, staff, and external organizations with whom you will interact;
- Maintain the company's desired level of confidentiality in respect of all aspects of this position;
- Ensure utmost integrity and honesty in all interactions with your colleagues, management, and the company's customers;
- Understand the concept of responsibility to mean "taking ownership of" and be prepared to personally see through to the end any task assigned;
- High attention to detail;
- Ability to accurately follow instructions;
- Excellent telephone & email manner;
- A positive, team-player attitude;
- Planning and organizing including time management;
- Excellent interpersonal skills;
- The ability to multi-task and achieve set goals;
- Strong motivation to succeed;
- Communicate effectively, both verbally and in writing;
- Able to challenge themselves and meet all deadlines and targets for the department
- Take responsibility for the day-to-day management and collection of the debtors book for an allocated company branch;
- Proactive collection and continuous follow up on all outstanding balances for the allocated company branch;
- Contact customers telephonically and by email to obtain payment commitments and resolve outstanding matters;
- Process new customer credit applications for the allocated company branch, ensuring all required supporting documentation is complete before submission for credit vetting;
- Monitor customer credit limits and payment terms as per procedure and escalate exceptions to the Credit Manager;
- Escalate overdue, high-risk or problematic accounts to the Credit Manager and follow the debtors order hold procedure as required;
- Maintain accurate customer master data and supporting documentation and assist with opening/closing customer accounts as per procedure;
- Process and allocate payments received on the manufacturing system as applicable;
- Email monthly statements, invoices, delivery notes and credit notes to customers;
- Maintain the debtors book for an allocated company branch to ensure all monies due are received timeously and according to payment terms;
- Undertake customer account reconciliations as required;
- Follow up account queries and resolve discrepancies timeously;
- Investigate disputed invoices and obtain the required supporting documentation from the branch, sales personnel or relevant internal department;
- Liaise with allocated company branch management and sales personnel regarding outstanding payments, purchase orders, claims, disputes and customer account queries;
- Maintain accurate notes of collection activities, customer commitments and outstanding queries;
- Process credit notes, discounts and refund requests in accordance with company procedures and authorised approval processes;
- Prepare and maintain allocated branch debtors ageing information and provide weekly collection updates and expected payment information;
- Assist with weekly and monthly cash flow projections relating to the debtors book for an allocated company branch;
- Ensure weekly and monthly processing deadlines are met as required by management;
- Provide regular feedback to the Credit Manager regarding overdue accounts, collection concerns and accounts requiring escalation;
- Assist with accounts identified for final demand or third-party/legal collection by ensuring the required supporting documentation is complete;
- Assist with month-end debtors procedures, reporting and reconciliations;
- Assist with auditors packs and provide supporting documentation as required;
- Supplier vetting country wide;
- Ensure all documentation required for new supplier vetting is received, valid and complete;
- Follow up proactively with suppliers and relevant company personnel regarding outstanding supplier documentation;
- Load approved suppliers onto Pastel where applicable and maintain accurate supplier records;
- B-BBEE verification and administration country wide;
- Maintain an accurate and up-to-date supplier B-BBEE certificate / affidavit register;
- Monitor expiry dates and proactively request updated B-BBEE certificates / affidavits from suppliers;
- Follow up continuously on expired and outstanding B-BBEE documentation until valid documentation is received;
- Review B-BBEE documentation received for completeness and validity and update records accordingly;
- Submit a weekly listing of B-BBEE certificates / affidavits received and outstanding;
- Prepare and submit the monthly Preferential Procurement (PP) spend report;
- General Credit Department administration and filing;
- Assist Credit Controllers and the Credit Manager with administrative duties as required;
- Assist with ad-hoc reports and information requested by management;
- Ensure all records and documentation falling within the position’s responsibility are accurate, complete and kept up to date;
- Follow up outstanding information proactively and see matters through to completion;
- Other finance duties and support as requested and delegated from time to time by management;
- Ensure that all transactions are compliant with company policy, procedures and regulations;
- Ensure credit management procedures are followed.
Objective Personnel
1977
Clearwater Office Park, Block E, Cnr Atlas & Park Roads, Parkhaven Ext 3
2-10
Recruiter
About
Objective Personnel is a professional recruitment partner and placement agency that has been making it’s mark on the industry for over 40 years. The company boasts a highly stream-lined service that offers its clients the freedom to focus on running their businesses while Objective Personnel deals with recruitment. Objective Personnel is well suited to filling any vacancy, from entry level to the CEO, and everything in between. If your business has employment opportunities that need filling, Objective Personnel will help you fill them with competent and qualified screened candidates. Situated near Johannesburg, Objective Personnel focuses on the whole of South Africa.
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