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Job Summary
KEY AREAS OF RESPONSIBILITY- Order Processing & Coordination: Monitoring scanning facilities and dashboards, processing orders accurately, capturing embroidery details, tracking orders from picking to final delivery, and ensuring strict adherence to delivery dates.
- Customer Service & Communication: Serving as a primary point of contact for customer inquiries, providing delivery updates, managing walk-in clients professionally, and ensuring prompt resolution of queries.
- Invoicing & Administrative Support: Preparing accurate invoices for dispatched orders, keeping detailed action notes on sales orders, updating systems, and providing cross-functional admin support to the internal sales team.
- Internal Coordination & Logistics: Coordinating directly with stores, buyers, and logistics platforms to schedule delivery slots, support timely stock procurement, and resolve operational bottlenecks.
- Sales Support: Supporting the sales team with operational tasks, applying correct customer pricing structures, and assisting with customer events and sales activities as required.
MINIMUM REQUIREMENTS
- Grade 12 / Matric (A qualification in Business Administration, Sales, Customer Service, or a related field will be advantageous).
- 2–3 years' experience in sales support, customer service, or order administration, preferably within the PPE, workwear, safety equipment, or related industry.
- Proven track record in order processing, logistics coordination, and invoicing support.
- Strong computer literacy (MS Office, with solid Excel skills required; experience with CRM/ERP/Order Management systems highly advantageous).
- Solid understanding of PPE products and order fulfillment processes is beneficial.
- Ability to work normal business hours, manage high-pressure situations/deadlines, and occasionally undertake local/regional travel if required.
KEY COMPETENCIES
- Customer Focus: A genuine commitment to delivering a responsive, professional, and consistent customer service experience.
- Organizational Excellence: High attention to detail, strong accuracy in administrative tasks, and the ability to multitask in a fast-paced environment.
- Communication & Interpersonal Skills: Strong verbal and written communication skills to engage professionally with customers, suppliers, and internal teams.
- Operational & Logistics Awareness: Understanding of stock movement, store coordination, delivery platforms, and dispatch workflows.
- Problem Solving & Time Management: Ability to identify delays early, update stakeholders proactively, and manage time effectively to meet delivery deadlines.
- Collaboration: Ability to work cooperatively across internal departments including purchasing, stores, sales, and operations.
PERSONAL ATTRIBUTES
- Customer-focused and service-oriented.
- Proactive, solutions-focused, and highly detail-oriented.
- Accountable, reliable, and thorough in record-keeping.
- Adaptable, resilient, and able to perform under deadline pressure.
- Able to work both independently and collaboratively within a team.
- Ethical, professional, and compliant with standard workplace procedures.
WHY JOIN US?
This is an exciting opportunity for a dedicated sales support and customer service professional to play a vital role in our order fulfillment and customer experience pipeline. You will join a structured team, gain exposure across sales, logistics, and administration, and contribute directly to operational excellence and customer satisfaction in the health and safety sector.
SignaGroup
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