6-Month Contract: Executive Assistant to CEO & CFO, Somerset West, Cape Town
MINT KULCA Tuesday, 03 November 2026Job Summary
THE MINIMUM REQUIREMENTS FOR THE ROLE ARE:
- Matric and a Diploma in Business Administration, Communications, or a related field.
- (A Matric qualification and equivalent professional experience will also be considered)
- A minimum of six years’ professional experience supporting C-suite executives, preferably a CEO and/or CFO, within a large, matrixed or corporate environment.
- Proven experience managing complex calendars, meetings, executive communications, domestic and international travel, expenses, senior stakeholder relationships, and cross-functional administrative projects.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with virtual collaboration and scheduling tools, such as Microsoft Teams and Webex.
Other Requirements
- A valid drivers licence and your own reliable transport
- A clear criminal record
DUTIES WILL INCLUDE:
- Managing and optimising complex, fast-moving daily calendars for the CEO and CFO, balancing priorities, meetings, travel and personal commitments.
- Managing and scheduling overlapping requests and meetings across international time zones.
- Coordinating internal and external meetings, including Board and management meetings and VIP delegate visits, ensuring all participants receive the necessary agendas and materials in advance.
- Anticipating scheduling conflicts and proactively resolving them with minimal disruption.
- Acting as the first line of contact and gatekeeper for the CEO and CFO, screening telephone calls, routing enquiries and handling correspondence with tact and professionalism.
- Drafting and formatting confidential emails, memos, letters and presentations on behalf of the CEO and CFO.
- Synthesising incoming briefs and communications to flag critical items for the immediate attention of the CEO and CFO.
- Arranging complex, comprehensive domestic and international travel itineraries, including flights, ground transportation, accommodation and visa processing.
- Preparing detailed travel portfolios containing itineraries, meeting briefs and contact numbers.
- Managing expense claims, reconciliations and invoicing for the CEO and CFO in a timely manner.
- Assisting in preparing schedules, venues, catering and PPE (Personal Protective Equipment) for Board members and other stakeholders attending plant visits.
- Following up on action items and deliverables arising from meetings with the Board and other stakeholders.
- Coordinating cross-functional administrative projects or strategic initiatives as delegated by the CEO and CFO.
- Liaising with personal assistants, departmental heads and senior leadership team members to ensure seamless communication.
- Carrying out other ad hoc tasks as and when required.
About
MINT KULCA believes in building awesome companies - one culture at a time, and in doing so changing the business world. We offer our clients products and facilitation processes that make aligning values that support strategy significantly easier and faster. We live in a time where big brands do not necessarily attract the top talent but the right culture does, people want to work where they are part of a higher purpose. Employees who are connected to a personally meaningful purpose report being more motivated, engaged, empowered and satisfied with their work. We believe every person has the right to work in a culture that they can connect to - we call it KULCA
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