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Job Summary
Responsibilities:
Financial Administration
Prepare sales invoices and purchase orders.
Verify supplier invoices and expenses against purchase orders.
Monitor accounts payable and receivable, and follow up on outstanding items.
Submit financial documentation to the outsourced accounting service provider accurately and within agreed deadlines.
Logistics & Travel
Coordinate project logistics, including flight and hotel bookings.
Arrange travel itineraries for staff and ensure travel costs are recorded and allocated correctly.
Travel bookings and associated travel management of staff based in Europe.
Project Support
Serve as the primary administrative point of contact for project managers.
Provide general operational and secretarial support, including scheduling, document preparation, and follow-up on actions.
HR Administration
Manage employee expense claims.
Maintain sick leave and holiday records.
Liaise with payroll providers to coordinate monthly payroll across Germany, the Netherlands, Sweden,
Belgium and Poland and other countries required.
General Administration
Maintain accurate records and filing systems.
Coordinate correspondence with internal teams, clients, suppliers, and service providers.
Support the efficient running of daily business activities.
Requirements:
Minimum Qualification
Diploma or degree in Finance, Accounting, Business Administration, Office
Management, Human Resources or a related field, or equivalent relevant
Qualification.
Experience
Minimum 5 years of relevant experience in an administrative, finance
administration, or office coordination role.
Experience in financial administration, logistics and HR support would be
advantageous.
Experience supporting international or multi-country teams, particularly in
Europe, is preferred.
Technical Knowledge
Working knowledge of invoicing, purchase orders, accounts payable and
receivable processes.
Understanding of basic HR administration, including leave records, expense
claims and payroll input.
Familiarity with travel booking and logistics coordination
Please send cv, qualifications, references, salary expectation and photo to: desmaine@vinerecruitment.co.za
Please send cv, qualifications, references, salary expectation and photo to: desmaine@vinerecruitment.co.za
Vine Recruitment
Recruiter
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