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Job Summary
Senior Procurement Administrator
Reporting to: Procurement ManagerSeniority Level: 2-5 yearsType: PermanentRole Overview
The Senior Procurement Administrator is responsible for managing vendor applications for inclusion on the organisation’s approved Service Provider Panel, providing comprehensive administrative support to the Procurement Department, and delivering structured oversight reporting to support governance and transparency within procurement operations. This role ensures compliance, data integrity, risk mitigation, and disciplined process management while providing daily visibility of procurement activities to leadership.Key Responsibilities & Performance Indicators
- Vendor Application & Service Provider Panel Management
- Manage end-to-end vendor application process
- Verify compliance documentation
- Maintain integrity of the approved vendor panel
- Procurement Administration & Control
- Administer purchase orders, contract documentation
- Maintain contract registers and expiry tracking
- Ensure adherence to procurement policies
- Monitoring & Oversight of Procurement Manager
- Issue daily procurement status reports
- Monitor procurement activities for compliance and risk
- Identify delays, policy deviations, or performance issues
- Governance, Risk & Control
- Monitor procurement policy compliance
- Verify conflict of interest declarations
- Recommend process and control improvements
- Professional Effectiveness (Senior Level Expectations)
- Workload Prioritisation
- Independence & Judgement
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