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Job Summary
Duties:Human Resources & Recruitment:
Recruitment & Onboarding / Exit:
Source, screen, and coordinate interviews with prospective candidates for various positions.
Collaborate with recruitment agencies and update job posts on relevant placement platforms.
Manage internal recruitment tracker (TEAMS application)
Prepare offer letters, employment contracts, probation letters and salary increase letters.
Organize new hire onboarding, including IT setup, sharing of induction materials, training manuals and payroll information
Oversee the exit process, including arranging IT deactivation, conducting exit interviews, and collecting company equipment.
Oversee onboarding and exit compliance
Payroll & Benefits Management:
Payroll is being outsourced, as an administrator you will ensure all supporting documents are provided and compliance is adhered to
Manage employee benefits providers such as medical aid and life insurance.
Prepare annual reports for compliance with Workmen’s Compensation, Employment Equity, STATSSA, and other statutory requirements.
Manage staff leave information on Sage Self-Service.
Employee Engagement & Compliance:
Facilitate the Employment Equity Committee and conduct annual refresher training.
Assist in reviewing and updating HR policies and procedures bi-annually with the Head of Finance and CEO.
Collate performance review results and ensure managers adhere to set deadlines
Support the organizations employee event committee, including team building and wellness activities.
Administrative Support:
Process HR and office related invoices
Create and maintain digital personnel files.
With the support of our Labour Consultants assist with the preparation of HR documents for disciplinary matters.
Handle day-to-day HR queries and offer support to management as needed.
Office Management:
Facility & Vendor Management:
Oversee office maintenance, security, and liaise with contractors and suppliers when needed
Ensure that office consumables, refreshments and supplies are stocked and replenished
Maintain staff lists, meeting room calendars and office floor plans.
Manage office access cards, alarm codes, and coordinate the access and security process.
Health & Safety:
Serve as the Health & Safety Compliance Officer, ensuring the office and staff comply with regulations.
Ensure the office remains clean, organized, and presentable by managing the office cleaner.
Administrative Support & Ad-Hoc Duties:
Perform various ad-hoc administrative tasks as needed by management
Additional Responsibilities:
Partake in proactively creating a caring and engaging work environment
Approachable and provide ongoing support to staff and management.
Contribute input to decision-making processes and actively support management in various HR and operational initiatives.
Ensure confidentiality of all information obtained from management unless explicitly told otherwise.
Provide regular and proactive feedback on staff engagements
Requirements:
Bachelor’s degree or Diploma in HR, Business Administration, or relevant field.
At least 2–5 years in HR administration, recruitment, or generalist roles.
Hospitality experience would be an advantage
Proficiency in MS Office Suite
Understanding of labour legislation, employment equity, and HR best practices.
Strong organizational, time-management, and interpersonal skills.
Craven Cottage CC
Recruiter
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