Draft Finance Clerk Commercial & Central

Role Purpose

• Support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations

• Assist the Accountant and, where applicable, the Bookkeeper in maintaining accurate, complete, and well-controlled financial records

• Ensure finance documentation, records, and supporting schedules are properly maintained, organised, and audit-ready

• Provide general executional support to ensure continuity, accuracy, and efficiency within finance processes

Finance Processing & Queries

• Support and assist with general finance transaction processing across the finance function

• Assist with capturing financial entries where required and under supervision

• Support validation of financial data accuracy and completeness of supporting documentation

• Assist with basic finance queries and escalate where necessary

Finance Administration & Controls

• Support and assist with general finance administration activities within the finance function

• Maintain accurate filing of finance-related documentation and records (electronic and hard copy)

• Maintain SharePoint and SOP registers

• Maintain daily count registers and petty cash registers

• Perform trainee-related tasks as required

• Support internal and external audit requests

• Support business requests that are sanctioned by the Accountant

• Provide backup support across finance processes as required, including during leave, peak periods, and operational demands

• Support collection, collation, and filing of payment-related supporting documents

• Escalate unresolved or complex queries to senior finance team members

Audit, Reporting & Documentation

• Support and assist with audit filing and document control processes

• Maintain organised electronic and physical filing systems for finance records

• Assist with ensuring documentation is complete, correctly labelled, and audit-ready

• Support retrieval and preparation of documents for audits and internal reviews

• Assist with maintaining compliance with document retention standards

• Assist with expense analysis and preparation of basic supporting schedules

• Prepare basic spreadsheets and master templates

Fixed Assets

• Support and assist with fixed asset administration within the finance function

• Support maintenance of fixed asset registers and supporting documentation

• Assist with coordination of asset verification exercises and related documentation

Stock & Inventory

• Support and assist with stock and inventory-related finance administration

• Assist with stocktake preparation, coordination, and checklist completion

• Support capturing and filing of stock count sheets and variance documentation

• Assist with basic stock-related reconciliations and supporting schedules where required

Finance Controls

• Support and assist with daily finance controls and checklist completion processes

• Assist with completion of daily finance and store control checklists

• Support compliance monitoring by ensuring required documentation is completed and filed timeously

• Escalate control exceptions, variances, or missing information to senior team members

Contracts and Lease Administration & Document Management

• Support and assist with contracts and lease administration processes within the finance function

• Maintain hard copy and electronic filing of contracts, lease agreements, and related documentation

• Assist with updating and maintaining SharePoint folders for finance inputs

• Ensure contract and lease documentation is complete, correctly filed, and easily retrievable for audit and operational requirements

• Support version control and document organisation across contract and lease records

General Finance Administration

• Support and assist with general finance administration activities

• Assist with preparing spreadsheets, basic reports, and supporting reconciliations

• Support month-end processes through data gathering, validation, and document collation

• Provide administrative support to the Accountant and Bookkeeper during month-end close

• Assist with ad hoc finance tasks as required to support operational requirements and continuity of finance functions

Key Competencies

• Strong attention to detail and accuracy

• Good organisational and administrative ability

• Ability to follow structured processes and instructions

• Basic understanding of finance and accounting principles

• Good Excel and computer literacy

• Integrity and confidentiality in handling financial information

• Willingness to learn and support across multiple finance functions

Minimum Requirements

• Matric (Grade 12), preferably with Accounting

• Diploma in Finance/Accounting (advantageous)

• 2 years + experience in a finance or administrative support role

• Exposure to retail finance environment beneficial

• Basic Excel skills require