Job Summary
Overview
An established property management company is looking for a Property Administrator to work closely with the Residential Property Agent.
Minimum Requirements
Grade 12
Valid Driver's License
Strong admin skills and high attention to detail
Previous experience in similar environment (advantageous)
Responsibilities
Listing properties on digital platforms
Scheduling and attending viewings when required
Tenant Application Forms and Processes within that day
Tenant Credit Checks and Sanctions within the day received
Compiling Lease Agreements (Target one day)
Compiling Landlords Management Agreements (Target one day)
Concluding Lease Agreements
Creating, Saving or Updating Tenant and Landlord Folders on the Drive
Loading all information onto MRI/MDA (using checklist) -could involve loading new building
Emailing Finance department to advise of new tenant
Amend Renewals list accordingly
Complete Commission sheet if required
Red Rabbit (Used to check a tenant in or out of a property)
Attend to Maintenance issues that arise with Veronica (communication and co-ordination)
Liaising with both the Landlord and Tenant
Renewals
Vacating Procedure
Arrears Follow Up
Handovers / Housing Tribunal
Assisting the Residential Estate Agent to perform necessary administration to run the department
Assist with facilitating cleaning properties
Assist with tenants' requests of understanding the accounts
Assist Agent with block viewings
Following up on emails
Competencies
Works well in a team
Communicates well and efficiently
Able to work to deadlines
Works well under pressure and at a fast pace
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