Job Summary
Key Responsibilities
Process and manage invoices, including follow-ups on outstanding invoices aligned with open purchase orders on Fraxion.
Update monthly capital expenditure (Capex) projections on MRI.
Support Project Coordinators by maintaining the tenant installation database and tracking key project documentation (Tenant Life Cycle, compliance, and handover packs).
Assist Project Coordinators in ensuring project compliance with building regulations, the OHS Act, and fire safety requirements.
Review and facilitate the authorization process for tenant installation creditor accounts (FCC Report).
Follow up on outstanding documentation.
Assist with the maintenance and updating of the CAD database and the electronic document library.
Compile all contractor documentation required for vendor approval through procurement.
Assist the team with tenant communication regarding service disruptions and general updates, as needed.
Support Building Managers by loading maintenance records and logging repair, service, or incident requests per building via the My Buildings system.
Manage maintenance reporting by generating daily, weekly, and monthly summaries of logged calls and tracking client feedback.
Support Building Managers by uploading relevant certificates, service reports, and scheduling details for upcoming maintenance services (e.g., HVAC, fire equipment, security, new tenants, and contractors).
Review Capex and Facilities reports to ensure accuracy for management reporting packs.
Conduct self-performance reviews and attend bi-annual reviews.
Attend SLA meetings and take minutes.
Assist with compilation of building inspection repairs with building manager.
Liaise with property staff.
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