Job Summary
Purpose of the Role
The Facility and Catering Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Facility and Catering Manager is responsible for developing intra-office communication protocols and streamlining administrative procedure. The successful Manager is an energetic professional is able to wear multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. The candidate should be well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people.
Key Responsibilities
- Point person for security, landscaping, maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Manage the Kitchen facilities, Ordering of stock items, menu planning,
- Organize and schedule meetings and appointments
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage relationships with vendors and service providers
- Provide general support to visitors
- Manage schedules, calendars, and appointments
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
- Allocate tasks and assignments to subordinates and monitor their performance
- Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
- Determine current trends and provide a review to management to act on
- Participate actively in the planning and execution of company events
- Responsible for developing standards and promoting activities that enhance operational procedures
- Allocate available resources to enable successful task performance
- Design and implement filing systems
- Ensure filing systems are maintained and current
- Establish and monitor procedures for record-keeping
- Ensure security, integrity, and confidentiality of data
- Design and implement office policies and procedures
- Oversee adherence to office policies and procedures
- Analyse and monitor internal processes
- Coordinate schedules, appointments, and bookings
- Monitor and maintain office supplies inventory
- Manage internal staff relations
- Maintain a safe, secure and pleasant work environment.
Qualification & Experience
- 8 to 10 years’ experience
- A relevant qualification for this role would be advantageous.
Behavioural & Technical Competencies
- Catering background, knowledge on how to run a kitchen
- Proven office management, administrative, or assistant experience
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Office
- Knowledge of accounting, data, and administrative management practices and procedures
- Knowledge of clerical practices and procedures
- Knowledge of business and management principles
- Computer skills and knowledge of office software packages
Closing date : Tuesday, 21 July 2026
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